What are the responsibilities and job description for the Program Assistant position at University of South Carolina?
Posting Number
RTF00227PO26
USC Market Title
Program Assistant
Link to USC Market Title
https://uscjobs.sc.edu/titles/156354
Business Title (Internal Title)
Program Assistant
Campus
Columbia
Work County
Richland
College/Division
College of Arts and Sciences
Department
CAS Psychology
Anticipated Hiring Range
Salary commensurate with qualifications.
Location of Vacancy
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- Standard schedule is Monday-Friday from 8:30 a.m. to 5:00 p.m. with one hour for lunch.
- Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Staff Research Grant (SRGP)
Basis
12 months
Job Search Category
Other Professional
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
This position will assist PI and program consultant in achieving all program deliverables. Tasks will include managing communication with program interns and applicants, organizing Excel tables, presenting information during team meetings, data collection and organization, and promoting program efforts.
Job Related Minimum Required Education and Experience
- Typically holds a high school diploma or GED. Requires no prior work experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- Experience in a higher education, behavioral health, or public school setting.
- Familiarity with grant-funded programs, data management tools, and program coordination.
- Strong proficiency in Microsoft Excel and related data management software.
Knowledge/Skills/Abilities
- Knowledge of program coordination principles; strong organizational and time-management skills; proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills; ability to work independently and as part of a team; experience with data entry and management.
- Ability to present information clearly during meetings.
Job Duties
Job Duty
Provide timely and professional communication with program interns, applicants, and other stakeholders for the School Behavioral Health Consortium of the Carolinas, the John H. Magill School Mental Health Certificate program, and the Southeastern School Behavioral Health Conference. Respond to inquiries, coordinate correspondence, share relevant program and conference information, and track follow-up needs and deadlines. Maintain accurate, up-to-date contact records and communication databases to support organized program operations. These activities ensure participants receive consistent information and help the program team meet recruitment, engagement, coordination, and grant deliverable requirements.
Essential Function
Yes
Percentage of Time
30
Job Duty
Organize and maintain Excel tables and databases to accurately track program data, participant information, and progress toward required deliverables for the School Behavioral Health Consortium of the Carolinas, the John H. Magill School Mental Health Certificate program, and the Southeastern School Behavioral Health Conference. Enter, update, and verify information; prepare reports and summaries as needed; and maintain organized records that are accessible to the program team. These activities support informed decision-making, timely reporting, effective program coordination, and successful completion of grant-funded objectives.
Essential Function
Yes
Percentage of Time
20
Job Duty
Prepare and present program updates, data summaries, and other relevant information during team meetings for the School Behavioral Health Consortium of the Carolinas, the John H. Magill School Mental Health Certificate program, and the Southeastern School Behavioral Health Conference. Compile meeting materials, coordinate agendas and supporting documents, and communicate key information, action items, and follow-up needs among the PI, program consultant, and program stakeholders. These activities promote clear communication, coordinated decision-making, and timely progress toward program deliverables.
Essential Function
Yes
Percentage of Time
20
Job Duty
Perform data collection and organization to support program deliverables for the School Behavioral Health Consortium of the Carolinas, the John H. Magill School Mental Health Certificate program, and the Southeastern School Behavioral Health Conference. Compile, enter, review, and maintain program-related data and records in collaboration with the PI and program consultant, ensuring information is accurate, current, and readily accessible. These activities support timely reporting, program evaluation, informed decision-making, and successful completion of grant-funded objectives.
Essential Function
Yes
Percentage of Time
15
Job Duty
Promote the efforts, resources, and opportunities of the School Behavioral Health Consortium of the Carolinas and the John H. Magill School Mental Health Certificate program through coordinated outreach, communication, and dissemination of program information. Assist the PI and program consultant with activities that advance recruitment, participant engagement, stakeholder awareness, and completion of program deliverables. These efforts strengthen program visibility and support timely progress toward grant-funded objectives.
Essential Function
Yes
Percentage of Time
10
Job Duty
Assist with general program coordination and organizational efforts for the School Behavioral Health Consortium of the Carolinas, the John H. Magill School Mental Health Certificate program, and the Southeastern School Behavioral Health Conference. Coordinate scheduling, maintain organized program documents and records, support administrative processes, and complete other assigned tasks in collaboration with the PI and program consultant. These activities promote efficient program operations, timely communication, and successful completion of program deliverables.
Essential Function
Yes
Percentage of Time
5
Position Attributes
Hazardous weather category
Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
10/16/2026
Position End Date
Job Open Date
09/30/2026
Job Close Date
11/14/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 14, 2026.
Quicklink for Posting
https://uscjobs.sc.edu/postings/213973
EEO Statement
The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.