What are the responsibilities and job description for the USA Simulation Program Assistant - T136 position at University of South Alabama?
Posting Details
Position Information
Position Number T136
Position Title USA Simulation Program Assistant - T136
Division Academic Affairs
Department 370100 - USA Simulation Program
Minimum Qualifications
High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s USA Simulation’s Standardized Patient Lab is seeking to hire a USA Simulation Program Assistant. Interested candidates should apply to be considered.
Essential Functions
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 12/09/2025
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Varies
Working Hours Varies
Job Location Main Campus
Full-time or Part-Time Part Time
Regular or Temporary Temporary
Position Information
Position Number T136
Position Title USA Simulation Program Assistant - T136
Division Academic Affairs
Department 370100 - USA Simulation Program
Minimum Qualifications
High school diploma or equivalent and four years of secretarial and/or clerical experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s USA Simulation’s Standardized Patient Lab is seeking to hire a USA Simulation Program Assistant. Interested candidates should apply to be considered.
Essential Functions
- Reviews and responds to new Standardized Patient applications through JotForm and updates and maintains applicant records.
- Coordinates interview and orientation sessions, including scheduling, communication, and preparation of materials.
- Assists the Standardized Patient Laboratory Coordinator with student and community recruitment events, including job fairs and outreach initiatives.
- Updates applicant statuses in JotForm and internal tracking systems to reflect interview, orientation, and hiring progress.
- Organizes and uploads Standardized Patient photos.
- Maintains the Standardized Patient contacts spreadsheet and shared drive directories.
- Ensures new Standardized Patients are correctly entered and grouped in LearningSpace and simulation email lists.
- Provides updated contact and scheduling lists for Standardized Patient Laboratory Coordinator and Standardized Patient Scheduler use, and archive outdated versions.
- Compiles and organizes Standardized Patient availability each semester to support scheduling efficiency.
- Collects and records semester data on Standardized Patient utilization, shifts, and participation by discipline and Standardized Patient tier.
- Maintains and updates the Standardized Patient Events Analysis Excel file and generates summary reports.
- Provides statistical summaries and supporting data for the Standardized Patient Laboratory Coordinator and Simulation Director as needed.
- Creates and manages JotForms for program needs such as surveys, registrations, and departmental forms.
- Maintains organized hardcopy and digital personnel files for active and former Standardized Patients.
- Provides general office and communication support to the Standardized Patient Laboratory Coordinator and assists with special projects as assigned.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 12/09/2025
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Varies
Working Hours Varies
Job Location Main Campus
Full-time or Part-Time Part Time
Regular or Temporary Temporary