What are the responsibilities and job description for the Secretary V - 003230 position at University of South Alabama?
Posting Details
Position Information
Position Number 003230
Position Title Secretary V - 003230
Division Academic Affairs
Department 420800 - English
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 09/23/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular
Position Information
Position Number 003230
Position Title Secretary V - 003230
Division Academic Affairs
Department 420800 - English
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
- Prepares correspondence, reports, various forms and other documents using a PC.
- Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
- Utilizes Banner Finance and Student Record System to access departmental and student information.
- Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report.
- Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
- Hires and supervises students to include assigning duties and checking work.
- Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
- Handles leave reports and GA timesheets.
- Compiles portfolios for part-time and full-time faculty members upon request.
- Assists students with registration problems.
- Assists faculty to include giving make-up exams to students and proctoring exams.
- Provides departmental information to faculty, staff and students.
- Maintains departmental files and personnel records for faculty.
- Greets and routes visitors.
- Answers phone and directs calls.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 09/23/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular