What are the responsibilities and job description for the Coordinator, Payroll position at University of South Alabama?
Posting Details
Position Information
Position Number
003035
Position Title
Coordinator, Payroll - 003035
Division
Finance and Administration
Department
172400 - Payroll Accounting
Minimum Qualifications
Bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and four years of responsible professional accounting experience OR a bachelor’s degree in business or a related field from an accredited institution as approved and accepted by the University of South Alabama and three years directly related professional payroll experience. Proficiency in Microsoft Excel is required. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Payroll experience is highly preferred. Banner experience is highly preferred.
Job Description Summary
The University of South Alabama’s Payroll Accounting department is seeking to hire a Coordinator, Payroll. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Organizes, directs and controls the preparation and recording of all payrolls for the University and USA Health System.
- Assists Payroll Manager in supervising payroll employees to include assigning duties, approving time off, preparing work schedules, approving timesheets, and reviewing work.
- Monitors and assists with reconciliation of payroll deductions, benefits, expense and clearing accounts to the accounting system.
- Runs various error reports in preparation of payroll on the Banner Payroll System.
- Utilize the Banner system to process payroll according to the payroll schedules.
- Remits direct deposit file to the bank for bi-weekly and monthly payroll.
- Reviews spreadsheet of gross earnings, deductions, and taxes for each payroll.
- Calculates federal and FICA taxes due and remits using the EFTPS system in a timely manner for all payrolls.
- Provides back up for other payroll employees to include auditing, entering, and checking timesheets and applying personnel policies relating to time and attendance.
- Utilizes Excel to prepare spreadsheets, journal entries, reconciliations, and other reports.
- Interacts with faculty, staff and administrators by telephone, letter, or in person to resolve payroll issues or answer questions.
- Makes recommendations and assists in development and implementation of office policies and procedures, and training of employees.
- Prepares and analyzes reports in Microsoft Excel.
- Covers other areas of responsibility during absences.
- Ensures confidentiality of employee information.
- Ability to work schedule as defined and additional hours as required, which does include holidays.
- Regular and prompt attendance.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
05/09/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular