Human Resources Administrative Assistant

Non-Discrimination Statement
The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

Anyone who has questions about the Universitys Sexual Harassment and Sexual Misconduct Policy, or the Universitys Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:

Elizabeth M. Garcia
Title IX Coordinator
The Office of Equity and Diversity
Institute of Molecular Biology & Medicine, Rm 311
elizabeth.garcia2@scranton.edu
(570) 941-6645
https://www.scranton.edu/equity-diversity/

University Mission
The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The Universitys mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at https://www.scranton.edu/about/jesuit-tradition/index.shtml.

Department
Human Resources

Job Purpose:
The Human Resources Administrative Assistant serves as the primary point of contact for the Office of Human Resources and performs a full range of varied and complex administrative duties and projects for the Vice President for Human Resources and the Office of Human Resources staff, including greeting and assisting visitors, triaging incoming calls and general email correspondence, data entry, invoice payment, budget tracking, and coordination of human resource sponsored events.

Essential Duties:

• Provide Human Resources specific and general administrative assistance to the Vice President for Human Resources as needed, including meeting set-up, travel arrangements and special projects

- Assist with division communications; prepare, proofread, and edit documents or correspondence; coordinate printing/copying as needed; distribute in paper or electronic formats- Provide primary front desk coverage; answer telephones, greet visitors; triage inquires and issues; answer appropriate questions, assist job applicants, distribute mail, and perform other administrative and office support duties- Coordinate Office of Human Resources recognition and training events; room reservation, special equipment from IT, and catering- Assist with and collect work-study and graduate assistant new hire paperwork and process accordingly- Data entry into the HRIS, primarily for but not limited to accounts for summer staff and non-employee affiliates; enter data changes for all employees, primarily for but not limited to name changes, address changes, supervisor and departmental changes- Assist with the administration of the employment separation process including transitioning the employment file to the terminated files; removing and documenting the form I-9; back-up to submission of the Cherwell ticket- Assist Senior Human Resources Generalist in processing and maintaining background checks- Assist with the semi-annual form I-9 audit to ensure compliance with federal law- Order and maintain office supplies and office inventory and oversee the preparation and implementation of work orders for the division- Responsible for administration of divisional billing and receivables; track the division budget activity including reconciliation of expenditures, execute transfers, prepare reporting and highlight exceptions; process invoices for all office expenses; review, reconcile and maintain accurate documentation for all purchases associated with purchasing card(s)- Processes employment verification requests directed to the Office of Human Resources for all staff, students, and faculty, including Act 168, Sexual Misconduct/Abuse Disclosures- Assist with the communication, organization, and orientation for all new hires, Fulbright Scholars, graduate assistants, and work study students

Additional Skills Required:

• Excellent oral and written communication skills required and ability to interface with all levels of university community members including administration, faculty, staff, students, and guests

- Ability to function in a dynamic, fast paced environment, be detail oriented, manage multiple projects simultaneously, prioritize and follow up on assignments- Must be able to compose, edit, and proofread correspondence and reports- Must be highly organized
- Collaborative team player with proactive approach- Must be able to work in a professional, courteous and confidential manner; maintains confidentiality of data and information in all mattersHigh-level knowledge of MS Office products including Word, Excel, PowerPoint and Outlook necessary
Experience in calendaring, e-mail, and group scheduling, travel, Internet, and database software Must be able to work on and manage electronic files in multiple platforms Must be willing to learn emerging technologies Must be able to respect, support, and contribute to the Universitys Catholic and Jesuit mission Must be able to support the Universitys commitment to fostering a diverse, equitable, and inclusive culture

Minimum Education Requirements:

• High school diploma or equivalent

Preferred Education:

Minimum Job Experience Requirements:

• A minimum of three (3) years of related experience in an office setting in an administrative role

Preferred Qualifications:

• Prior experience working in human resources is preferred

Schedule/Work Hours:
Monday through Friday, 8:30 a.m.-4:30 p.m. Additional hours as required.

Full Time/Part Time:
Full-Time

Annual Schedule:
12

Special Instructions to Applicants:

Posting Number:
S0692P

To apply, visit https://universityofscrantonjobs.com/postings/6510