Skalny Program Coordinator

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

280 Hutchison Rd, Rochester, New York, United States of America, 14627

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

210577 Polish/Cen European Studies

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

Responsibilities:

GENERAL PURPOS
The Program Coordinator has primary responsibility for designing and carrying out a rich program of cultural offerings, including an annual Polish Film Festival and a series of concerts, lectures and exhibitions. Responsibilities include representing the University to foreign and US partners, development, grant writing, and administration. Requires ability to work independently and exercise cultural, historical and political sensitivity.

ESSENTIAL FUNCTIONS

• Polish Film Festival: Takes primary responsibility for planning and organizing the annual Polish Film Festival. Travels annually to Poland to select films presented at the Gdynia Film Festival and to recruit visitors for our film festival (directors, actors, etc.)
• Skalny Lecture and Artist Series: Works independently to organize Center events, including recruiting guests and performers. Builds and maintains a cultural program that includes an annual series of concerts, lectures and other exhibitions.
• University representative: Maintains cordial relationships with our partners at Jagiellonian University in Krakow, including visiting professors, with the Polish Consulate in New York, with Rochester organizations including the Little Theater and the Dryden Theater, and with the Polish Filmmakers' Association and the Polish Film Institute.
• Development: Correspondence with donors and maintaining a donor database; maintaining the Skalny Center web site; producing the annual Skalny Center Newsletter; external financial reporting on grants.
• Grant writing: Independently writes and applies for annual grants from the Polish Filmmakers’ Association (in Polish), the Polish Film Institute (in Polish), the Consulate General of the Republic of Poland in New York, the Polish Heritage Society of Rochester, etc.
• Administration: Organization of events, administration of grants and program expenses, internal financial reporting, assisting guests from Poland and Central Europe.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Associate's degree and 3 years of progressively responsible experience in administrative support required
Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
• Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
• Ability to effectively communicate and interact, both verbally and in writing, with people across diverse backgrounds and cultures required
• Fluency in Polish preferred. Sensitivity to cultural and historical nuance; diplomatic skills; knowledge of musicology; connections to the artistic community; musical taste preferred.
• Intermediate knowledge of hardware and software functionality preferred.

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.