Asst Dir, Finance, School/Dept

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

135 Corporate Woods, Suite 200C, Rochester, New York, United States of America, 14623

Opening

Worker Subtype:

Regular

Time Type

Full time

Scheduled Weekly Hours

40

Department

500912 Primary Care Administration

Work Shift

UR - Day (United States of America)

Range

UR URG 116

Compensation Range

$109,000.00 - $163,600.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

Directs a variety of financial activities, including accounting, financial analysis, audit, tax, credit and collections for a specific school or department. Develops and evaluates financial plans and policies. Establishes and maintains accounting, financial, and reporting policies and controls. Provides leadership to staff. Has accountability for the performance and results of team. Develops departmental plans, including business, production, operational and/or organizational priorities. Controls resources and policy formation in area of responsibility. Provides input to functional or departmental strategy.

Essential Functions

• Meets with Program Administrators, leadership, and others as appropriate to review financial reports, productivity and compensation reports, budget status, and receive programmatic updates that impact operating programs. Reviews financial responsibilities and obligations with Program Administrator, Chair, Chiefs/Division Admins and consolidated reports to identify overall trends and note resource changes or needs for incorporation into budgets or as needed for variance reporting. Makes recommendations regarding staff allocations and spending priorities. Maintains continuous pulse on fiscal performance and holds department accountable for variances to budget/plan. Responsible for the creation and development of new reports to target department strategic initiatives and financial objectives. Represents the Department and the Department’s needs and positions as it relates to finance. Provides routine report on fiscal performance to department and institutional leadership at various meetings.
• Directs the day-to-day activities in the accounting office, including processing of financial paperwork, monthly reconciliation and variance reporting, and internal control processes, ensuring timely and accurate accounting reports are analyzed and reviewed. Reviews and approves financial paperwork and holds signature authority. Hires, trains, and manages performance for members of the finance team, including annual and ongoing evaluations. Provides clear and appropriate expectations and standards. Coaches, develops, and mentors members across the department to contribute to optimal fiscal management and fosters an expectation of accountability and recognition for teamwork. Communicates effectively and regularly with staff to set priorities and ensure successful completion of work. Develops standard processes and best practices for internal controls and strong fiscal management. Implements best practice improvements to achieve maximum efficiency and effectiveness in all areas of finance.
• Provides oversight, planning, implementation, reporting, education, and periodic updating of the Faculty Compensation Plan. Ensures Department Faculty Compensation Plan is compliant with University Plan and serves as point of contact with institutional leadership, department leadership and faculty on understanding and adhering to the plan. Thinks creatively to marry compensation plan to department strategic plan, looking for continuous improvement, monitoring, and reporting on outcomes. Advises chair on compensation metrics, administration of the plan, and researches various national benchmarking data for comparison and use in department plan.
• Collaborates with Department Leadership to develop and execute the Department’s strategic initiatives. Builds the financial structure to support execution of the strategic plan. Implements the financial vision for the Department and advises administration on fiscal matters. In conjunction with the departments operational leadership, oversees the development of business plans and is responsible for final submission and presentation of business plans to institutional leadership. Monitors and reports on financial performance of plans and works with program administrator to hold operational teams accountable for executing plans. Identifies opportunities to collaborate with operations administrators on business improvement plans. Develops strong working relationships with Institutional finance teams.
• Oversees the coordination, development, and submission of the capital and operating budgets with department faculty and administration. Oversees creation of templates and tools to aid in consistent approach across the department to the budget submission. Sets expectations and provides direction to departmental leadership regarding budgetary objectives. Consolidates submission of department budgets to the divisions of the University. Works to ensure strategic missions of the department and institution are cohesive with budget submission. Represents department and presents department budget and performance to institutional leadership.
• Makes recommendations on staffing levels and models. Coordinates and reviews all requests for new and replacement positions, initiating all personnel action forms in conjunction with HR. Drives operational efficiency through engagement and support. Operationalizes career development plans for administrative staff. Diversifies the workforce to better provide care to underserved communities. Maximizes interventions to protect healthcare teams in critical times, including developing strategies to address staffing shortages. Recruits, hires, and coaches employees to offer high-quality, service to the community.
• Other duties as assigned.
  
  

Minimum Education & Experience

• Bachelor's degree and 7 years of financial analysis experience, including a thorough knowledge of applicable government regulations, required
• Or equivalent combination of education and experience
  
  

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.