What are the responsibilities and job description for the Specialist, Pre-Award (College of Health Sciences) position at University of Rhode Island?
Position Information
Posting Number
SF01935
Job Title
Specialist, Pre-Award (College of Health Sciences)
Position Number
109730
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
PSA/NEA - Professional Staff Assoc
Pay Grade Level
Grade Level: 10
Pay Grade Range
Anticipated Hiring Salary: $60,000 - $70,000
Status
Calendar Year, Full-time, Limited
Department Information
Department
Dean Health Sciences
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Kingston
Grant Funded
Extension Contingency Notes
This is a full time, calendar year position, limited to 12/15/2025 with anticipated renewal.
Job Description Summary
The search will remain open until the position has been filled.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Pre-Award and other Research Staff to coordinate research support operations and activities within CHS. Prepare and review grant/contract proposals; develop budgets and other administrative details of proposals; adopt new computer technology for electronic transmission of proposals; and execute related duties as assigned.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
______________________________________________________________________________________________
BASIC FUNCTION:
Work with the College of Health Sciences (CHS) Chief Business Officer, Associate Director, CHS Pre-Award and other Research Staff to coordinate research support operations and activities within CHS. Prepare and review grant/contract proposals; develop budgets and other administrative details of proposals; adopt new computer technology for electronic transmission of proposals; and execute related duties as assigned.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist CHS faculty in the development of all components of funding proposals, including budgets and internal forms, and in submitting proposals through the pre-award routing systems, i.e., InfoEd.
Develop budgets for sponsored project proposals. Meet with University faculty and staff to determine budget and other requirements of proposed sponsored projects; prepare budgets and administrative detail adequate for proposal submission, considering faculty/investigator program needs, indirect costs recovery requirements, and other requirements imposed by federal, state, University, or sponsor guidelines. Knowledge of Federal new Uniform Guidance.
Assist CHS Faculty with the review of research contracts/agreements.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre-award and award intake.
Liaise with the CHS financial team to ensure smooth implementation of award to post-award processes.
Assist post-award staff with annual reporting for CHS Faculty. Primary focus will be on the pre-award period but may have responsibilities across the research life cycle.
Assist CHS Faculty in preparation of reports per funding agency(s) requirements and guidelines.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies for electronic transmission of proposals as required by government funding agencies, NSF, HHS, DOD, etc.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software.
Assist CHS faculty in the development of all components of funding proposals, including budgets and internal forms, and in submitting proposals through the pre-award routing systems, i.e., InfoEd.
Develop budgets for sponsored project proposals. Meet with University faculty and staff to determine budget and other requirements of proposed sponsored projects; prepare budgets and administrative detail adequate for proposal submission, considering faculty/investigator program needs, indirect costs recovery requirements, and other requirements imposed by federal, state, University, or sponsor guidelines. Knowledge of Federal new Uniform Guidance.
Assist CHS Faculty with the review of research contracts/agreements.
Maintain familiarity with federal, state, University, and sponsor requirements for University level externally sponsored projects and activities.
Supervise administrative and technical personnel as assigned; execute related duties as required.
Liaise between department staff, CHS Faculty and Sponsored Projects supporting them in a variety of activities related to the implementation of their project both pre-award and award intake.
Liaise with the CHS financial team to ensure smooth implementation of award to post-award processes.
Assist post-award staff with annual reporting for CHS Faculty. Primary focus will be on the pre-award period but may have responsibilities across the research life cycle.
Assist CHS Faculty in preparation of reports per funding agency(s) requirements and guidelines.
Assist in the organization of research and grant-related workshops and other special events where appropriate.
Adapt new technologies for electronic transmission of proposals as required by government funding agencies, NSF, HHS, DOD, etc.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management, and spreadsheet software; InfoEd and other grant preparation software.
Required Qualifications
REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business or public administration experience in a complex setting.
3. Demonstrated experience with pre-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
1. Bachelor’s degree.
2. Minimum of three years of academic, finance, research, business or public administration experience in a complex setting.
3. Demonstrated experience with pre-award (grant) administration.
4. Demonstrated experience managing multiple, large, clinical and scientific grants.
5. Demonstrated computer experience (including enterprise software).
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated presentation skills.
9. Demonstrated supervisory experience.
10. Demonstrated organizational skills.
11. Demonstrated ability to multitask in a fast-paced environment.
12. Demonstrated ability to work with minimal supervision.
13. Demonstrated ability to interpret institutional policies, plans, objectives, rules, and regulations and communicate the interpretation to others.
14. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
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The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
1. Demonstrated progressively responsible experience in a complex, clinical and/or academic research setting.
2. Demonstrated experience in a higher educational setting.
3. Demonstrated experience using InfoEd software (including, human resource and financials modules).
4. Demonstrated experience with post-award activities.
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The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date
01/14/2025
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting
https://jobs.uri.edu/postings/14629
Applicant Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
- Resume
- Other Document - References
Salary : $60,000 - $70,000
