What are the responsibilities and job description for the Executive Assistant I position at University of Rhode Island?
Position Information
Posting Number SF02166 Job Title Executive Assistant I Position Number 108459 FTE 1.00 FLSA Non-Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $60,000 - $68,000 Status Calendar Year, Full-time, Permanent
Department Information
Department Dean Arts & Sciences Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by July 18, 2026. Applications received after July 18, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
________________________________________________________________________________________________________
Posting Summary
Report directly to the Dean of the College of Arts & Sciences, providing critical administrative support and performing private administrative duties of a complex, confidential and responsible nature.
Duties and Responsibilities
Key Duties And Responsibilities
Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the College level.
Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches, financial forms, and related materials; make travel arrangements; draft and respond to routine correspondence; proofread sabbatical, annual review, promotion and tenure materials; prepare agendas and take and transcribe minutes; prepare and maintain spreadsheets; establish and maintain e-mail lists for College councils; in consultation with the Dean, develop and maintain College files, and ensure their confidentiality.
Arrange, schedule, support, and conduct special events, such as meetings, conferences, and fundraising events. Support marketing and outreach efforts as necessary.
Arrange alumni campus visits and alumni career workshops in coordination with A&S Director of Development and Career Services.
Answer phones, respond to e-mail, greet visitors to the Dean’s Office area, and disseminate information to a diverse constituency. Deal directly with the public, students, faculty, staff, and officials (both within and outside the University community) on behalf of the Dean.
Prioritize responses to correspondence, phone calls, and various issues, to manage demands on the Dean’s time.
Interview and recommend for appointment administrative and student help within the Office. Train, schedule and assign workloads to student help and support staff.
Project management for one-off initiatives pertaining to the Dean’s Office.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools And Equipment
Personal computers, printers; word processing, spreadsheet, and presentation & scheduling software; e-mail; social media; e-Campus software, Brightspace; fax and copying machines; calculator.
Qualifications
Required Qualifications
Required
Preferred Qualifications
EEO Statement
URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 06/24/2026 Closing Date Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/16785
Posting Number SF02166 Job Title Executive Assistant I Position Number 108459 FTE 1.00 FLSA Non-Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $60,000 - $68,000 Status Calendar Year, Full-time, Permanent
Department Information
Department Dean Arts & Sciences Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by July 18, 2026. Applications received after July 18, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
________________________________________________________________________________________________________
About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
________________________________________________________________________________________________________
Posting Summary
Report directly to the Dean of the College of Arts & Sciences, providing critical administrative support and performing private administrative duties of a complex, confidential and responsible nature.
Duties and Responsibilities
Key Duties And Responsibilities
Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the College level.
Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches, financial forms, and related materials; make travel arrangements; draft and respond to routine correspondence; proofread sabbatical, annual review, promotion and tenure materials; prepare agendas and take and transcribe minutes; prepare and maintain spreadsheets; establish and maintain e-mail lists for College councils; in consultation with the Dean, develop and maintain College files, and ensure their confidentiality.
Arrange, schedule, support, and conduct special events, such as meetings, conferences, and fundraising events. Support marketing and outreach efforts as necessary.
Arrange alumni campus visits and alumni career workshops in coordination with A&S Director of Development and Career Services.
Answer phones, respond to e-mail, greet visitors to the Dean’s Office area, and disseminate information to a diverse constituency. Deal directly with the public, students, faculty, staff, and officials (both within and outside the University community) on behalf of the Dean.
Prioritize responses to correspondence, phone calls, and various issues, to manage demands on the Dean’s time.
Interview and recommend for appointment administrative and student help within the Office. Train, schedule and assign workloads to student help and support staff.
Project management for one-off initiatives pertaining to the Dean’s Office.
Other Duties And Responsibilities
Perform other duties as required.
Licenses, Tools And Equipment
Personal computers, printers; word processing, spreadsheet, and presentation & scheduling software; e-mail; social media; e-Campus software, Brightspace; fax and copying machines; calculator.
Qualifications
Required Qualifications
Required
- High school diploma or GED.
- Minimum of three years of responsible experience in an administrative support position (may include administrative work in a graduate assistantship) in a professional environment.
- Demonstrated time management and organizational skills in a multiple-priority environment.
- Demonstrated attention to detail.
- Demonstrated computer skills (i.e. word processing, spreadsheets, presentation & scheduling software).
- Demonstrated strong interpersonal and verbal communication skills.
- Demonstrated proficiency in written communication skills.
- Demonstrated supervisory experience.
- Demonstrated ability to maintain confidentiality.
- Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
- Bachelor’s degree.
- Demonstrated experience in higher education administration.
- Demonstrated knowledge of URI Policies, Processes, and systems.
EEO Statement
URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state’s public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request reasonable accommodation by contacting the URI benefits office at 401-874-2416. For TTY assistance, contact R.I. Relay Services at 711.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date 06/24/2026 Closing Date Special Instructions to Applicants
Please attach the following 2 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
Note: References will be upon request by the search committee.
Quicklink for Posting https://jobs.uri.edu/postings/16785
Salary : $60,000 - $68,000