HR Operations Specialist

Assists in the coordination of a broad range of human resources programs and in the management of the staffing and interview process. Coordinates trainings and processes payroll and human resources transactions.

PAE-Operations and Quality Administration

Philanthropic and Alumni Engagement (PAE) is a centralized, integrated organization dedicated to advancing the University’s academic and clinical mission. We strengthen scholarship, teaching, research, and care by cultivating relationships with contributors, alumni, and partners. Our work drives philanthropy, enriches the community, and supports innovation across the institution.

We invite you to join our team as an HR Operations Specialist, reporting to the Director of Talent and HR Solutions. This role serves as a key operational contributor within PAE.

Key Responsibilities

• Manage recruitment operations, including job requisitions, candidate tracking, and interview scheduling.
• Support hiring managers and the Talent & HR Generalist with recruitment logistics.
• Track recruitment metrics and maintain candidate data within the applicant tracking system.
• Manage onboarding workflows in Talent Center.
• Coordinate new hire orientation sessions and ensure completion of onboarding documentation.
• Maintain onboarding resources and materials for managers and new employees.
• Serve as primary administrator for HR operational systems, including HRIS and case management platforms.
• Maintain dashboards, workforce trackers, and HR reports.
• Monitor data accuracy and support HR analytics for leadership reporting.
• Develop and distribute HR communications, including newsletters and PAE HR updates.
• Maintain HR resource materials, guides, and the internal PAE HR SharePoint.
• Manage student hiring operations and records.
• Track student workforce metrics and support related engagement initiatives.
• Identify opportunities to streamline HR workflows and improve operational efficiency.
  
  

Essential Functions

• Manage operational workflows across the employee lifecycle, including hiring, onboarding, promotions, role changes, and offboarding.
• Maintain accurate HRIS records and employee data.
• Update organizational charts, vacancy trackers, and workforce data reports.
• Ensure proper documentation and recordkeeping in accordance with HR policies and compliance requirements.
  
  

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Human Resources Generalist I

Job Family

Human Resources

Job Sub-Family

Employee & Labor Relations

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

2

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

$44,000 to $49,000 Annually

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable