What are the responsibilities and job description for the Coordinator for Traditions & Events position at University of Pittsburgh?
Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.
Involvement & Student Unions
The Coordinator for Traditions and Events is a vital role within the Division of Student Affairs, focused on fostering school spirit, community engagement, and student leadership development. This position is responsible for events and programs that are integral to the student experience at the University of Pittsburgh.
Skills And Competencies
Coordinates official events such as academic, community and/or stewardship-type ceremonies, receptions, and/or donor/friend recognitions and other events such as conferences, seminars, lectures, meetings, and reading groups both in-person and virtually.Oversees and coordinates University efforts and/or with external vendors for catering, police, audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.Oversees guest list and invitation development, budget and report preparations, research, and design of event components.Assists sponsors with developing event budgets.Manages promotions, public relations, and marketing of events.
Physical Effort
Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Events Manager
Job Family
Administrative Support
Job Sub-Family
Events
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
To Be Determined Based On Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable
Involvement & Student Unions
The Coordinator for Traditions and Events is a vital role within the Division of Student Affairs, focused on fostering school spirit, community engagement, and student leadership development. This position is responsible for events and programs that are integral to the student experience at the University of Pittsburgh.
Skills And Competencies
- Strong organizational and project management skills, with the ability to handle multiple priorities and meet deadlines.
- Excellent interpersonal and communication skills, both written and verbal.
- Proficiency in budget management and financial reporting.
- Ability to work collaboratively with various stakeholders, including students, faculty, staff, and external partners.
- A deep understanding of student development theories and best practices in student programming and leadership development.
- This position may require evening and weekend hours in support of major campus events and programs.
Coordinates official events such as academic, community and/or stewardship-type ceremonies, receptions, and/or donor/friend recognitions and other events such as conferences, seminars, lectures, meetings, and reading groups both in-person and virtually.Oversees and coordinates University efforts and/or with external vendors for catering, police, audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.Oversees guest list and invitation development, budget and report preparations, research, and design of event components.Assists sponsors with developing event budgets.Manages promotions, public relations, and marketing of events.
Physical Effort
Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects up to 50 pounds with or without assistance of equipment.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category
Full-time regular
Job Classification
Staff.Events Manager
Job Family
Administrative Support
Job Sub-Family
Events
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years Of Experience Required
3
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule
Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement
Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range
To Be Determined Based On Qualifications
Relocation Offered
No
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents
Resume, Cover Letter
Optional Documents
Not Applicable