What are the responsibilities and job description for the Associate Director of Student Life, Student Affairs, Hybrid Eligible position at University of Pennsylvania?
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Associate Director of Student Life, Student Affairs, Hybrid Eligible
Job Profile Title
Associate Director C
Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike.
The Student Affairs Office is charged with defining and developing this internal culture of Penn Carey Law's student-focused community. The Associate Director of Student Life has primary responsibility for ensuring the student-run events represent Penn Law's excellence internally and externally, that these events are coordinated and designed to enhanced students' educational experience, and that students planning these events gain professional skills in managing these important projects. The Associate Director also works closely with the Deputy Dean of Students to develop and implement programming and events that foster a community culture of collegiality, inclusivity, and wellness.
The Associate Director of Student Life is a full-time position, reporting to the Deputy Dean of Students, and collaborating extensively with the Student Affairs team and other Penn Carey Law student services departments.
Job Description
This position has responsibilities in the following areas:
Student Group Systems and Procedures:
Develop and implement systems to ensure that student organizations adhere, in their programming, to departmental, Law School, and University regulations, policies, and procedures.
Maintaining on-line information regarding student events, policies, and procedures.
Develop and implement systems to ensure student programming is coordinated and non-redundant; encourages collaboration of student groups with other students and student groups, with administrative departments, and with faculty and Centers & Institutes; and allows for maximum attendance by those interested.
Analyze and assess incoming student event requests; resolve potential conflicts with programming from other students/student groups, administrative departments, or academic events.
Review and assess community communication mechanisms, Penn Law Calendar entries, and Facilities room reservation system for all upcoming events. Identify and develop systems to notify pertinent student groups and administrative departments about potential scheduling conflicts and redundancies as well as potential synergies.
Categorize, analyze, and report on student groups' and Student Affairs' event reports.
Liaise with and represent the Student Affairs Office to other pertinent offices (Conference & Events, Facilities, ITS, Center on Professionalism, etc.) to provide students with coordinated maximum support.
Student-Facing Event Support :
Serve as front-line assistance for students planning non-conference level programming.
Provide counsel on logistics, catering, calendaring, room set-up, content, etc.
Assist the Director of Student Engagement with conference-level programming as needed.
Ensure that student groups' information about their events is as robust as possible.
Identify gaps in entries to the relevant programming systems; notify event planners.
Work with students to ensure a level of professionalism at each event.
Working with Facilities and other partners, develop systems/check lists to support students in putting on excellent events while enhancing their professional skill sets.
Ensure that all event logistical needs are met and that students are supported in understanding all steps to a successful event, from initial planning and budgeting, to event set up and implementation, to post-event wrap up.
Student Life Programming Support:
Under the Deputy Dean of Students' leadership, develop and implement vibrant and strategic programming that supports a positive and engaged student community.
Ensure creative, accessible, and timely programs that promote inclusion, wellness, and collegiality among students.
Coordinate Student Affairs' existing student community life programming: scheduling, catering, set-up and break down, etc.
Manage Student Affairs' operations for Orientation and Commencement planning and serve as the team's primary liaison with other involved departments.
With team, coordinate logistics and amplify programming that connects students with alumni.
Serve as administrative point on the Levy/Silverman-Rodin Scholars program. Ensure students are linked to mentors, plan events, enliven the scholar community.
Other duties as assigned - 5%
Candidate Qualifications:
Bachelor's degree required; Masters preferred. Three to five years of progressively increasing administrative responsibility, preferably in higher ed, or the equivalent in education and experience. Must be able to demonstrate very strong organizational, interpersonal, and communication skills. Ideal candidate will bring high energy, initiative, and resourcefulness. Occasional weekend and/or evening support may be required. Knowledge of Microsoft Office products and Adobe essential; skill and enjoyment in learning new software additions are an asset. Excellent attention to detail. Candidates must demonstrate a track record of strong project management skills, flexibility, the ability to prioritize and complete multiple, time-sensitive tasks, and a history of collaboration across departments. The successful candidate will demonstrate commitment to diversity and sensitivity to students, faculty, and co-workers from different cultural, ethnic, geographic, and experiential backgrounds. Must show ability to work well with others in a service-oriented environment. A positive attitude, strong work ethic, and an interest in getting the work of the team done are essential.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Law School
Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Associate Director of Student Life, Student Affairs, Hybrid Eligible
Job Profile Title
Associate Director C
Job Description Summary
The University of Pennsylvania Carey Law School is one of the nation's oldest and most distinguished law schools. We offer a distinctive cross-disciplinary legal education, drawing on the depth and breadth of the University of Pennsylvania, and a supportive intellectual community for our scholars, staff, and students alike.
The Student Affairs Office is charged with defining and developing this internal culture of Penn Carey Law's student-focused community. The Associate Director of Student Life has primary responsibility for ensuring the student-run events represent Penn Law's excellence internally and externally, that these events are coordinated and designed to enhanced students' educational experience, and that students planning these events gain professional skills in managing these important projects. The Associate Director also works closely with the Deputy Dean of Students to develop and implement programming and events that foster a community culture of collegiality, inclusivity, and wellness.
The Associate Director of Student Life is a full-time position, reporting to the Deputy Dean of Students, and collaborating extensively with the Student Affairs team and other Penn Carey Law student services departments.
Job Description
This position has responsibilities in the following areas:
Student Group Systems and Procedures:
Develop and implement systems to ensure that student organizations adhere, in their programming, to departmental, Law School, and University regulations, policies, and procedures.
Maintaining on-line information regarding student events, policies, and procedures.
Develop and implement systems to ensure student programming is coordinated and non-redundant; encourages collaboration of student groups with other students and student groups, with administrative departments, and with faculty and Centers & Institutes; and allows for maximum attendance by those interested.
Analyze and assess incoming student event requests; resolve potential conflicts with programming from other students/student groups, administrative departments, or academic events.
Review and assess community communication mechanisms, Penn Law Calendar entries, and Facilities room reservation system for all upcoming events. Identify and develop systems to notify pertinent student groups and administrative departments about potential scheduling conflicts and redundancies as well as potential synergies.
Categorize, analyze, and report on student groups' and Student Affairs' event reports.
Liaise with and represent the Student Affairs Office to other pertinent offices (Conference & Events, Facilities, ITS, Center on Professionalism, etc.) to provide students with coordinated maximum support.
Student-Facing Event Support :
Serve as front-line assistance for students planning non-conference level programming.
Provide counsel on logistics, catering, calendaring, room set-up, content, etc.
Assist the Director of Student Engagement with conference-level programming as needed.
Ensure that student groups' information about their events is as robust as possible.
Identify gaps in entries to the relevant programming systems; notify event planners.
Work with students to ensure a level of professionalism at each event.
Working with Facilities and other partners, develop systems/check lists to support students in putting on excellent events while enhancing their professional skill sets.
Ensure that all event logistical needs are met and that students are supported in understanding all steps to a successful event, from initial planning and budgeting, to event set up and implementation, to post-event wrap up.
Student Life Programming Support:
Under the Deputy Dean of Students' leadership, develop and implement vibrant and strategic programming that supports a positive and engaged student community.
Ensure creative, accessible, and timely programs that promote inclusion, wellness, and collegiality among students.
Coordinate Student Affairs' existing student community life programming: scheduling, catering, set-up and break down, etc.
Manage Student Affairs' operations for Orientation and Commencement planning and serve as the team's primary liaison with other involved departments.
With team, coordinate logistics and amplify programming that connects students with alumni.
Serve as administrative point on the Levy/Silverman-Rodin Scholars program. Ensure students are linked to mentors, plan events, enliven the scholar community.
Other duties as assigned - 5%
Candidate Qualifications:
Bachelor's degree required; Masters preferred. Three to five years of progressively increasing administrative responsibility, preferably in higher ed, or the equivalent in education and experience. Must be able to demonstrate very strong organizational, interpersonal, and communication skills. Ideal candidate will bring high energy, initiative, and resourcefulness. Occasional weekend and/or evening support may be required. Knowledge of Microsoft Office products and Adobe essential; skill and enjoyment in learning new software additions are an asset. Excellent attention to detail. Candidates must demonstrate a track record of strong project management skills, flexibility, the ability to prioritize and complete multiple, time-sensitive tasks, and a history of collaboration across departments. The successful candidate will demonstrate commitment to diversity and sensitivity to students, faculty, and co-workers from different cultural, ethnic, geographic, and experiential backgrounds. Must show ability to work well with others in a service-oriented environment. A positive attitude, strong work ethic, and an interest in getting the work of the team done are essential.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.
Department / School
Law School
Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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