What are the responsibilities and job description for the Coordinator of Events position at University of Northern Colorado?
Position Title
Coordinator of Events
Department
Admissions Office
FTE
1.0
FLSA
Exempt
Job Type
Full-Time
Job EEO Category
Executive/Administrative/Managerial
UNC Background
The University of Northern Colorado (UNC) is a public research university in the state of Colorado with more than 12,000 graduate and undergraduate students. The faculty and staff add another 1,400 members to the UNC community. UNC is a multipurpose institution offering a wide range of graduate and undergraduate degree programs in six academic colleges: Humanities and Social Sciences, Monfort College of Business, Education and Behavioral Sciences, Natural and Health Sciences, Performing and Visual Arts, and University Libraries. The University offers more than 2,000 academic courses.
One of the major priorities of the campus is the implementation of the University strategic plan: Rowing not Drifting 2030. The University of Northern Colorado is Colorado’s leader in education. UNC sets the standard and models innovative strategies focused on the holistic growth, development, and life-long success of our students – this is how we define a Students First university.
Rowing, Not Drifting 2030 guides our direction and aspirations for the next decade of serving students and our community. As an emerging Hispanic Serving Institution, the University of Northern Colorado will be the institution the state looks to as the future of higher education. Our students will experience a personalized education grounded in liberal arts and infused with the critical and creative inquiry; establish relationships with faculty and staff that nurture individual development; gain the skills and knowledge that provide upward mobility among alumni; and share a commitment to the values of diversity, equity, and inclusion.
Our vision takes shape in the form of five elements that serve as our foundation over the next ten years in support of and service to our students, faculty, staff, alumni, and community.
One of the major priorities of the campus is the implementation of the University strategic plan: Rowing not Drifting 2030. The University of Northern Colorado is Colorado’s leader in education. UNC sets the standard and models innovative strategies focused on the holistic growth, development, and life-long success of our students – this is how we define a Students First university.
Rowing, Not Drifting 2030 guides our direction and aspirations for the next decade of serving students and our community. As an emerging Hispanic Serving Institution, the University of Northern Colorado will be the institution the state looks to as the future of higher education. Our students will experience a personalized education grounded in liberal arts and infused with the critical and creative inquiry; establish relationships with faculty and staff that nurture individual development; gain the skills and knowledge that provide upward mobility among alumni; and share a commitment to the values of diversity, equity, and inclusion.
Our vision takes shape in the form of five elements that serve as our foundation over the next ten years in support of and service to our students, faculty, staff, alumni, and community.
- Students First: We exist to transform the lives of our students. We focus on all aspects of their success by making intentional decisions to meet their needs and the needs of our community.
- Empower Inclusivity: The diversity within our university and state is a distinct advantage that we celebrate and nurture. We ensure learning occurs through meaningful discussion of shared and different experiences, viewpoints, and ideas.
- Enhance & Invest: The success of students relies on a healthy and strong team. We provide our staff and faculty with the support they need to succeed as professionals, educators, and in life. We foster an environment where their individual well-being and sense of belonging are vital to our collective success.
- Innovate & Create: Learning occurs through critical inquiry, discovery, and creation. We leverage technology and capitalize on opportunities to innovate and improve instruction. We anticipate and address societal needs by transforming the campus into a creative laboratory that asks questions, solves problems, and shapes Colorado’s future.
- Connect & Celebrate: Strong community connections provide authentic learning experiences and reciprocal partnerships and collaborations. We set the standard for how engaged universities enrich the lives of those on campus, throughout Colorado, and beyond.
As you consider joining our community, it is important to know that UNC is dedicated to strengthening and advancing our collective work related to diversity, equity, and inclusion. We develop and learn more together with a diverse team. To achieve this, diversity for us represents differing perspectives, thoughts, and experiences. We value the individuality of the human distinctions of our staff because these distinctions benefit students, our community, and each other. We expect members of our community to stretch their learning edges about race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. This is a significant way to honor the intersectionality of our university community. We appreciate the diverse contributions every individual makes to the UNC community. When you join the UNC community, you can expect to be part of a growing inclusive, innovative, and equity-minded community that requires broad collaboration among faculty, staff, students, and community partners.
Physical Demands
- Lifting up to 50 pounds
- Ability to stand for long hours
- Working in excess of 40 hours a week during busy recruitment cycles
- Regularly working evenings and weekends
Job Summary
Admissions Events Coordination (75%)
- Collaborate with the Associate Director of Events and Orientation to ensure quality experiences and program schedules that directly serve and support the event purpose and expected outcomes including, but not limited to, an introduction to the university, engagement with academic programs and campus resources, celebration and recognition of scholars, community and school partnerships, etc.
- Responsible for all aspects of successful planning, coordination, and execution of large on-campus recruitment events including space and AV reservations, catering and campus dining, material and folder preparation, signage and wayfinding, coordination of speakers and campus partners, staff and ambassador scheduling, event setup and clean up, etc.
- Partner with the enrollment marketing and communications team and central marcomm to prioritize exceeding student and family expectations via relevant and user-friendly event registration forms, comprehensive registrant communication plans, program schedules and print materials, presentations, etc.
- Work proactively with admissions colleagues to communicate internal staffing needs and submit advanced requests; responsible for confirming adequate scheduling of student ambassadors and admissions staff members for campus tours and general event support needs
- Responsible for ongoing relationship management with key stakeholders; sending timely and succinct communications and calendar invitations to academic and campus partners, speakers and presenters, community contacts, etc. to invite and confirm participation and communicate event information and insights
- Proactively integrate the concepts of social justice, equity, and inclusion throughout all aspects of the position and your work in support of admissions goals and values, UNC’s mission to serve and lead, and our designation as an HSI
Evaluation & Assessment (10%)
- Prepare and share out performance metrics to supervisors and event partners including event registrations, attendees, no show rates, and available survey feedback from participants within one week of each event
- Prepare and present to key stakeholders annually a Campus Event Summary detailing specific event goals, outcomes, success rates, impact data, and considerations for improvement
- Responsible for continuous management of event supply inventory; submit timely requests for event supplies, print materials, promotional items, etc.
- Seek ways to improve; find opportunities and maintain documentation in order to continuously approve processes for event setup, coordinated execution, and cleanup efforts. Develop increasingly efficient planning resources, staffing procedures and communication plans
Other Responsibilities (15%)
- Assist with efforts as requested to coordinate planning for new student orientation and registration/advising programming outside of admissions events
- Comply with all systems and data entry requirements in order to help maintain accurate student records, event metrics, and quantified outreach efforts
- Seek knowledge and opportunities to develop and advance skills within areas pertinent to the role and your interests or areas of growth
- Support and mentor staff in learning and developing event planning skills; facilitate recruitment team members in assisting with or leading event coordination as opportunities arise
- Provide support for day-to-day operations as needed as part of the Office of Admissions team, including assisting at the Admissions Office front desk and presenting information sessions to students, families, community members, and campus constituents
- Other duties as assigned
Minimum Qualifications
- Bachelor’s degree required.
- One year of demonstrated leadership in organizing small to large scale events in a professional setting
- One year of experience working in a complex customer service oriented environment
- Proven ability to set priorities and manage multiple projects simultaneously in a fast-paced environment
- Demonstrated experience setting goals and meeting deadlines
- Proven experience successfully delivering presentations to groups of various sizes
- Demonstrated ability to communicate articulately and effectively
- Enthusiasm for working with students and representing the University of Northern Colorado
- Personal or professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity outcome
- Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date
- Must be available to regularly work night and weekend hours
Preferred Qualifications
- Master’s degree preferred
- Previous experience organizing large campus visits and admissions events
- Experience working with events and communication functions within the Slate CRM database or a similar software system
- Prior experience supervising student employees or professional staff members
- Experience in working with and serving the needs of underrepresented communities
- Ability to speak, read, and write fluently in Spanish
Organizational Location
University of Northern Colorado
Posting Details
Posting Detail Information
Posting Number
E01569
Position Number
E99606
Desired Start Date
08/01/2022
Open Date
06/30/2022
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Attach resume, cover letter, and a list of references electronically.
Salary and Benefits
Salary range is $42,000-$46,000. Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans. Dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
Additional Requirements and Information
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.
Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online (https://www.unco.edu/police/clery/security-report.aspx) and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.
AAEO Employer
Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online (https://www.unco.edu/police/clery/security-report.aspx) and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.
AAEO Employer
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree?
- Yes
- No
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- List of References