What are the responsibilities and job description for the Operations Business Specialist position at University of North Texas System Administration?
Title: Operations Business Specialist
Employee Classification: Operations Business Specialist
Campus: University of North Texas - System Administration
Division: SYS-Finance & Admin
SubDivision-Department: SYS-Procurement
Department: SYS-Business Services-927300
Job Location: Denton
Salary: Salary Commensurate With Experience and Qualifications
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview
Department Summary
Procurement is responsible for ensuring compliance with established purchasing guidelines and providing expert interpretation of UNT System's procurement policies. Our key functions include executing purchasing contracts, managing and supporting the eProcurement module of ePro (including testing and training), delivering training on public purchasing methodology, and overseeing formal bidding processes.
Position Overview
The Operations Business Specialist plays a key role in supporting strategic initiatives, process improvements, and operational coordination across departments. This position provides administrative and operational support in areas such as budget reporting, HR-related tasks, travel and expense processing, executive correspondence, and communications. The role involves coordination of vendor-related activities, policy documentation, and special projects to enhance organizational efficiency. The Operations Business Specialist works collaboratively with internal and external stakeholders to ensure effective operations and high-quality service delivery.
Minimum Qualifications
Bachelor's degree in Business Administration or related field; and five years of highly responsible data analysis, finance, budgeting and/or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
Strong organizational and analytical skills to coordinate projects, track progress, and support operational goals.
Excellent communication skills, with proficiency in policy writing, reporting, and executive correspondence.
Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
Experience providing administrative support in areas such as budgeting, travel and expense processing, HR coordination, and vendor management support.
Strong time-management skills with the ability to balance multiple priorities and deadlines.
Knowledge of operational processes, budget tracking, and vendor coordination practices.
Ability to work independently and collaboratively in a fast-paced environment.
Preferred Qualifications
Required License/Registration/Certifications
Job Duties
- Administrative & Financial Support: Provide operational support for departmental functions, including budget tracking, financial reporting, travel and expense processing, and coordination of HR-related documentation such as employee onboarding, personnel actions, and timesheet submissions. Prepare accurate reports and summaries for leadership review.
- Process Improvement & Operational Initiatives: Support continuous improvement and modernization efforts by helping streamline workflows, policies, and procedures. Assist leadership with operational planning, change management activities, and documentation of standard operating procedures to improve efficiency and consistency.
- Vendor & Project Coordination: Provide support for vendor relations, including onboarding, communication, and issue resolution. Assist with project coordination, vendor documentation, and tracking of service deliverables to ensure operational and compliance objectives are met.
- Policy, Reporting & Executive Support: Assist with policy updates, reporting, and preparation of materials for executive meetings. Draft and edit correspondence, summaries, and presentations for leadership. Coordinate logistics for cross-functional projects and departmental initiatives.
- Communications & Departmental Support: Prepare and distribute departmental communications, including website updates, newsletters, and internal announcements. Support leadership with scheduling, document preparation, and coordination of meetings and events. Ensure alignment between departmental activities and broader organizational goals.
- Collaboration & Stakeholder Engagement: Work collaboratively with internal and external stakeholders to support effective communication and coordination across teams. Participate in meetings, provide operational updates, and assist in maintaining strong partnerships with campus departments and external partners.
Physical Requirements
Communicating with others to exchange information.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule
Generally Monday - Friday, 8:00 a.m. - 5:00 p.m.
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.