What are the responsibilities and job description for the Legal Administrative Assistant position at University of North Texas System Administration?
Title: Legal Administrative Assistant
Employee Classification: Legal Administrative Assistant
Campus: University of North Texas - System Administration
Division: SYS-Gen Counsel
SubDivision-Department: SYS-Gen Counsel
Department: SYS-Gen Counsel-930000
Job Location: Denton
Salary: Salary commensurate with position and experience.
FTE: 1.000000
Retirement Eligibility:
About Us - Values Overview
Department Summary
The Office of General Counsel represents the University of North Texas System in all legal matters. We are committed to exceptional representation and working collaboratively to render advice in an atmosphere of trust and respect. Through our legal services we assist our clients in fulfilling their mission and achieving their goals.
Position Overview
The position supports the UNT System Office of General Counsel. The Office of General Counsel is located on the Denton campus with satellite offices on each of the campuses (Fort Worth and Dallas). The principal location for this position will be at the UNT Gateway Center in Denton. This position performs moderately complex technical and administrative support to a team of lawyers, paralegals, and business operations in a public higher education in-house legal practice. Work is under general supervision with considerable latitude for initiative and independent judgment.
Minimum Qualifications
Four years of administrative support/secretarial experience and high school diploma; or any equivalent combination of education, experience and training.
Knowledge, Skills and Abilities
- Knowledge of the structure and content of the English language.
- Knowledge of legal research principles, techniques and electronic resources.
- Knowledge of administrative and clerical procedures and systems such as word processing, case and document management systems, file and record organization, designing forms, and other procedures.
- Familiarity with computer hardware and knowledge of software.
- Understanding written sentences and paragraphs in work related documents.
- Active listening skills.
- Communicating information accurately, thoroughly and concisely, orally and in writing as appropriate.
- Ability to manage time.
- Ability to assess performance of self and others.
- Ability to arrange items, resources or tasks in a way that produces a defined structure or outcome or achieves a specific goal.
- Ability to apply general rules to specific problems to produce answers that make sense.
- Active and skillful conceptualization, application, analysis, and evaluation of information to reach an answer or conclusion.
- Ability to adapt to a considerable variety of change in the workplace, exhibit self-control and composure under the pressure of a fast paced environment.
- Ability to establish and maintain collaborative interpersonal relationships (team player).
- Ability to take initiative to complete tasks and demonstrate a level of independence to complete tasks with minimal supervision.
- Demonstrated ability to conduct oneself in a professional and ethical manner and deliver legal services while maintaining confidentiality.
Preferred Qualifications
Four years or more administrative support/secretarial experience with a law firm or in-house legal environment. Exposure to legal technology similar to NetDocuments (document management), Exterro (or other eDiscovery platform), and Westlaw or LexisNexis (legal research).
Required License/Registration/Certifications
Job Duties
- Type, edit, proofread and finalize correspondence, legal documents, and other administrative documents.
- Organize and maintain electronic and paper files in accordance with office guidelines for document and case management.
- File clerking on assigned attorney litigation cases.
- Intake of new matters which include opening the electronic files.
- Mail or arrange for delivery of correspondence. Process incoming mail and documents. Answer phone calls, route incoming calls, take messages
- Maintain multiple attorney schedules and calendars and track deadlines. Organize and coordinate meetings, conferences, training sessions and events.
- Assist attorneys and paralegals in collecting information and records/documents.
- Prepare travel, time and expense reports in accordance with state regulations and policies.
- Assist with records retention in accordance with applicable System and institution policies.
- Compile and analyze data and prepare reports and summaries as necessary.
- Assist with establishing and revising office work procedures to improve office efficiency.
- Submit requests for computer hardware or software assistance.
- Order and maintain office supplies for Denton office.
- Assist with public information request processing.
Physical Requirements
- Communicating with others to exchange information.
- Lifting and Moving objects up to 20 pounds.
- Sedentary work that primarily involves sitting/standing.
Environmental Hazards
- No adverse environmental conditions expected.
Work Schedule
M-F 8am-5pm
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.