What are the responsibilities and job description for the Commencement and Graduation Program Coordinator position at University of North Florida?
General Description / Primary Purpose
The Commencement and Graduation Program Coordinator serves as the functional lead for commencement operations and provides advanced administrative oversight for assigned functions within Registrar and Student Success Operations. The position is responsible for the planning, coordination, implementation, and evaluation of university commencement ceremonies and related graduation activities, exercising independent judgment and decision-making within established university policies and approval frameworks. Working closely with university leadership, academic and administrative departments, external partners, and vendors, the position manages complex projects, operational processes, budgets, contracts, and timelines to ensure the successful delivery of one of the university's most visible student-facing events.
In addition to commencement responsibilities, the position administers assigned Registrar operations related to student records, graduation services, and student information system processes. The role serves as a subject matter expert for commencement and assigned records functions, develops and implements operational procedures, interprets and applies university policies, analyzes operational needs, and recommends process improvements that promote efficiency, compliance, service excellence, and student success.
Job Function
Coordinate the planning, implementation, and assessment of commencement ceremonies and related graduation activities.
Manage complex commencement projects involving multiple stakeholders, competing priorities, and strict deadlines to ensure successful event execution.
Develop, implement, and maintain commencement project plans, operational procedures, communication plans, timelines, and event schedules.
Coordinate commencement logistics, including graduate participation processes, venue operations, guest services, accessibility accommodations, regalia distribution, and event-day activities.
Administer commencement-related contracts, vendor relationships, purchases, and budget expenditures in accordance with university policies and procedures.
Assess
and
mitigate
operational
risks
related
to
commencement
planning
and
execution,
including
venue,
vendor,
technology,
staffing,
safety,
and
event
continuity
considerations.
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The Commencement and Graduation Program Coordinator serves as the functional lead for commencement operations and provides advanced administrative oversight for assigned functions within Registrar and Student Success Operations. The position is responsible for the planning, coordination, implementation, and evaluation of university commencement ceremonies and related graduation activities, exercising independent judgment and decision-making within established university policies and approval frameworks. Working closely with university leadership, academic and administrative departments, external partners, and vendors, the position manages complex projects, operational processes, budgets, contracts, and timelines to ensure the successful delivery of one of the university's most visible student-facing events.
In addition to commencement responsibilities, the position administers assigned Registrar operations related to student records, graduation services, and student information system processes. The role serves as a subject matter expert for commencement and assigned records functions, develops and implements operational procedures, interprets and applies university policies, analyzes operational needs, and recommends process improvements that promote efficiency, compliance, service excellence, and student success.
Job Function
Coordinate the planning, implementation, and assessment of commencement ceremonies and related graduation activities.
Manage complex commencement projects involving multiple stakeholders, competing priorities, and strict deadlines to ensure successful event execution.
Develop, implement, and maintain commencement project plans, operational procedures, communication plans, timelines, and event schedules.
Coordinate commencement logistics, including graduate participation processes, venue operations, guest services, accessibility accommodations, regalia distribution, and event-day activities.
Administer commencement-related contracts, vendor relationships, purchases, and budget expenditures in accordance with university policies and procedures.
Assess
and
mitigate
operational
risks
related
to
commencement
planning
and
execution,
including
venue,
vendor,
technology,
staffing,
safety,
and
event
continuity
considerations.
Identify[]{style="background: transparent; margin: 0px; padding: 0px; font-size: inherit; fo
"}