CCEC Procurement Specialist

Department

Compensation

Job Summary

The Procurement Specialist provides centralized purchasing and procurement support for the College of Computing, Engineering and Construction. This position coordinates the acquisition of equipment, supplies, services, and materials in support of instructional programs, laboratories, research activities, and student organizations. The role ensures compliance with University of North Florida procurement policies, State of Florida regulations, and funding requirements, and serves as a primary liaison among faculty, laboratory personnel, student organizations, vendors, and central Procurement and Finance offices.

Essential Functions

• Process purchase requisitions, purchase orders, payments, and related documentation for faculty, staff, laboratories, and student organizations

• Ensure all procurement activities comply with University policies, State of Florida purchasing regulations, and funding source requirements

• Obtain and evaluate vendor quotes and pricing; recommend best‑value purchasing solutions

• Coordinate with UNF Procurement Services and Finance to obtain approvals, resolve purchasing issues, and support audits

• Serve as primary point of contact for vendors regarding pricing, availability, delivery timelines, invoicing, and issue resolution

• Track order status, monitor deliveries, reconcile discrepancies, and resolve receiving issues

• Collaborate with faculty and laboratory managers to develop technical specifications for equipment, tools, lab supplies, safety equipment, and instructional materials

• Support procurement for instructional laboratories, research projects, grant‑funded initiatives, and specialized technical purchases

• Assist with inventory tracking and forecasting of lab and program supplies

• Provide purchasing guidance to faculty advisors and student organizations, including documentation requirements and allowable expenses

• Track expenditures against departmental, lab, grant, and student organization budgets

• Maintain complete and accurate procurement records to support audits and reporting

Marginal Functions

• Assist with special projects or initiatives as assigned

• Provide backup administrative or procurement support during peak workload periods

• During declared campus emergencies, may be required to perform job‑related duties at an off‑campus location or place of residence

Supervisory Relationships

• Supervision Received: Works under the supervision of the Associate Director, CCEC Operations , receiving general guidance while exercising independent judgment within established policies and procedures

• Supervision Given: None

Knowledge, Skills, and Abilities

• Knowledge of procurement policies and purchasing best practices

• Strong customer service and communication skills

• Ability to analyze quotes, specifications, and budget information

• Commitment to ethical procurement standards and institutional compliance
  

Required Qualifications

Preferred Qualifications

• Experience in higher education or public‑sector procurement

• Experience supporting engineering laboratories, technical departments, or academic programs

• Familiarity with Workday or similar enterprise purchasing systems

• Knowledge of inventory management and technical or scientific equipment purchasing

Work Environment & Physical Demands (Optional)

• Office and laboratory environment

• Frequent sitting, standing, communicating, and use of office equipment

• Occasional lifting or moving of items related to procurement and receiving activities

Equal Opportunity Statement

The University of North Florida is an equal opportunity/equal access institution and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability, veteran status, or any other status protected by law.

For questions about the Procurement Specialist role, please contact nida.rogers@unf.edu.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.