What are the responsibilities and job description for the Admissions Events Specialist position at University of North Florida?
Position Number 338460 Requisition Number B08574 Position Type Support Staff Non Exempt Class Code 5123 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours Varied with nights & weekends Department Admissions Organization ADMISSIONS Division Academic Affairs - DIV College N/A Approved Hiring Salary Range $34,267.70 to negotiable Pay Basis Annually Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
This position’s duties will include assisting with the management of admissions’ events on and off campus. This includes Open Houses, Apply in July recruitment events and transfer students events as well as receptions both on and off campus while staying within the Enrollment Services brand and the Academic Affairs brand promise. The Events Specialist will work with the Assistant Director Events and the Associate Director of Admissions to coordinate and support the on-campus and off-campus recruitment, yield and retention events. The position participates as a professional member of the outreach and recruitment team to engage prospective students, parents, and other constituents with the goal of recruiting students to the University. The Events Specialist is responsible for greeting guests visiting the University of North Florida campus and assisting prospective students and their families with questions related to their visit.
Essential Duties
Job Function
This person must use the computer to perform many of the functions of the position. At times, this person must be able to give the standard tour presentation to weekday and large group tour guests. The Specialist is expected to understand higher education recruitment and enrollment strategy with a special focus on event best practices. This position requires exceptional communication (presentation skills), organizational and leadership skills with a creative vision focused on continued improvement across the spectrum of responsibilities.
Percentage Of Time
95
Job Function
During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.
Percentage Of Time
5
Posting Detail Information
Marginal Functions
Data entry. Answering phone calls, taking messages. Mailing/preparing mailings of recruitment literature. Public speaking. Knowledge of the University of North Florida application process. Knowledge of the Jacksonville area a priority in recruitment.
Required Qualifications
A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications
N/A
Departmental Requirements
Must be an enthusiastic supporter of UNF and its programs. Ability to communicate effectively, both orally and in writing, including professional public speaking skills. Must understand branding, brand management and brand consistency. Must possess strong detail and time management skills. Ability to work independently and accomplish tasks under deadline stresses. Basic knowledge of word processing and database accessing. Commitment to a customer-oriented provision of branded service.
In this position, work hours will vary. They will include extensive evening and weekend hours.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA’s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in-person training session. For more information concerning the training sessions or CSAs, please contact the University Police Department at (904) 620-2800 or the Office of the General Counsel at (904) 620-2828.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
A valid Florida State driving permit required.
Machines/Equipment used regularly
Computer
Anticipated Start Date
12/11/2023
Job Posting Date
10/13/2023
Application Review Date
10/27/2023
Application Deadline
Open Until Filled
Yes
Point of Contact Information
Calvin Pyko, 620-1014
Hiring Official
Terry Evans, 620-5252
Location if not Jacksonville
N/A
Special Instructions
Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Please include three references with your application. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Calvin Pyko at (904) 620-1014, or c.pyko@unf.edu.