What are the responsibilities and job description for the Office Associate position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
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Job Title
Office Associate
Job Grade
AB13H
Division
Academic Affairs
College/Dept
College of Public Affairs & Community Service
Department
Aviation Institute
Requisition Number
2026-00327
FTE (full-time equivalency)
100
Work Schedule
Monday - Friday, 8:00 AM - 5:00 PM
Does the position provide the opportunity to work Remotely/Telecommuting?
No remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
$19.04 - $19.86
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
This position provides administrative support to the Director and the faculty of the Aviation Institute in the development, implementation, and assessment of an extensive array of teaching, research, and engagement activities. Keen attention to detail, excellent organizational skills, and the ability to work efficiently and effectively on a variety of projects simultaneously and with minimal direct supervision are essential. Excellent communication and interpersonal skills as well as a commitment to working collaboratively with faculty and staff are critical.
Job Duties
Responsibility Area:
Administrative Support
Duties:
Provides comprehensive administrative support to the Aviation Institute Director, faculty, and staff in support of the Institute’s academic, student, and engagement activities. Assists with correspondence, scheduling, document preparation, records management, purchasing, personnel processes, and other administrative functions. Serves as a primary point of contact for students, families, University offices, industry partners, and visitors and helps coordinate activities across the Institute’s growing academic and flight-training operations.
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Budget and Finance
Duties:
Provides administrative support for the Aviation Institute’s financial operations, including processing purchases, invoices, reimbursements, deposits, and other financial transactions. Assists the Director with monitoring and reconciling operating budgets, student fee accounts, development funds, grants, and other Institute accounts. Maintains appropriate financial documentation, assists with procurement processes, and works with University offices to ensure transactions are processed accurately and in accordance with University policies and procedures.
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Office Management
Duties:
Coordinates the day-to-day administrative operations of the Aviation Institute office and helps ensure an organized, professional, and student-focused environment. Maintains office records, files, supplies, equipment, calendars, and administrative processes and assists with coordinating facilities and technology needs. Responds to inquiries and directs students, faculty, staff, and visitors to appropriate resources while helping ensure effective communication and workflow throughout the Institute.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Event Planning and Coordination
Duties:
Provides administrative and logistical support for Aviation Institute events and activities, including student events, advisory board meetings, industry and alumni activities, recruitment events, conferences, ceremonies, development activities, and other special programs. Assists with scheduling, facilities, catering, purchasing, invitations, registrations, materials, travel arrangements, and other event logistics. Coordinates with faculty, staff, University offices, vendors, and external partners to support successful events.
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Communications
Duties:
Supports internal and external communications for the Aviation Institute, including preparing and distributing correspondence, announcements, meeting materials, newsletters, and other communications. Assists with maintaining accurate and timely information for students, faculty, staff, University partners, and external stakeholders. Helps facilitate communication between the Institute’s academic and flight-training operations and supports communication related to events, student activities, industry partnerships, and other Institute initiatives.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Faculty Coordination
Duties:
Provides administrative support to full-time and part-time faculty and instructional personnel in carrying out the Institute’s academic mission. Assists with faculty scheduling, course and instructional materials, meetings, hiring and personnel documentation, purchasing, reimbursements, and other administrative needs. Helps coordinate information among faculty, staff, academic programs, and flight-training operations and supports onboarding and administrative processes for new faculty and instructional personnel.
Percentage Of Time
10
Essential Function:
Yes
Responsibility Area:
Travel Support
Duties:
Coordinates and processes travel arrangements and related documentation for Aviation Institute faculty, staff, students, and approved guests in accordance with University policies and procedures. Assists with travel authorizations, transportation, lodging, registrations, reimbursements, and required documentation. Provides travel support for conferences, professional development, recruitment, industry engagement, student activities, Flight Team competitions, and other Institute-related travel.
Percentage Of Time
10
Essential Function:
Yes
Required and Preferred Qualifications
Required Education
At least 2 years of college or an Associate’s degree in business, accounting, administration, or a related field.
Required Experience
At least 2 years of administrative or similar experience.
Required License/Certification
NA
Required Additional Qualifications:
NA
Preferred Education
A Bachelor’s degree in a related field.
Preferred Experience
At least 2 years of administrative experience in a higher educational environment.
Preferred License/Certification
NA
Preferred Additional Qualifications:
NA
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No
Benefits:
Health Insurance, Sick Leave, 401K PlanSalary : $19 - $20