What are the responsibilities and job description for the Manager, Central Supply position at University of Montevallo?
Position Number
P03321
Division
President - PRS
Department
Central Receiving and Mail Services
FLSA
Exempt
Salary Grade
209
Salary Classification
Admin/Professional
Annual Salary Range
$39,876 - $54,624
Hourly Salary Range
Employment Status
Full Time 12 Mos Regular
General Description
The purpose of this position is to plan, organize, direct and evaluate all aspects of the Central Receiving Department to include mail service, student post office, and warehouse operations.
Essential Job Duties
- Schedule departmental duties, and plan annual allocation programs as appropriate. Utilize the physical plant division’s Computer Maintenance Management Software (CMMS) and inventory software to track and report the department’s work efforts.
- Manage warehouse operations to include accurate and stable inventory levels to support maintenance and repair needs of the University. Work with Physical Plant supervisors to ensure accurate quantities of stock is available.
- Manage all central receiving operations to include verification of delivery, receipt and processing of items shipped to the university.
- Process Return Material Authorizations (RMA) for University Departments.
- Prepare and monitor departmental budget and unit plans as required. .
- Oversee the overall operation of campus mail services, and student postal requirements. Responsible for ensuring the timely and accurate handling, distribution and processing of Messenger and U.S. Mail throughout the University campus. Review and develop business processes and reporting tools for campus mail operations.
- Coordinate staff training in order to ensure that safety procedures, knowledge, skills and abilities meet job duty requirements within the department.
- Provide leadership, evaluate, approve time sheets and supervise direct reports in performing duties as charged.
- Coordinate the liquidation of all University properties designated as “surplus,” through public sale or other means consistent with Alabama law and University regulations. Report deposits of sale proceeds.
- Assist the University Business Office as needed with fixed asset inventory control.
- Cultivate and maintain good working relationships with University vendors.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.
Additional Duties
None
Knowledge, Skills and Abilities
- Basic computer knowledge in Microsoft Office (Word and Excel), Banner, CMMS, and other software applications;
- Knowledge of inventory control processes and procedures;
- Ability to communicate effectively both oral and written;
- Excellent customer service skills;
- Knowledge of effective budgetary management procedures;
- Ability to exercise discernment and good judgment in making decisions;
- Ability to coordinate and direct multiple tasks;
- Ability to work cooperatively with faculty, staff, and students;
- Ability to supervise and train others effectively;
- Ability to work on-call and/or before or after work hours as needed;
- Knowledge of University operations, policies and procedures.
Education and Experience
The educational requirement for this position is: High School diploma/GED
Education substituted for experience? No
This position requires: 4 years of related work experience, including 2 years of supervisory experience.
Experience substituted for education? No
Education substituted for experience? No
This position requires: 4 years of related work experience, including 2 years of supervisory experience.
Experience substituted for education? No
Licenses, Certification or Registrations
Certifications, licenses, professional designations, or other qualifications required for this position include:
- Valid driver’s license
- Acceptable driving record
- Forklift
Environmental Working Conditions
Indoor
Travel Requirements
Moderate Travel
Number of Vacancies
Desired Start Date
Physical Requirements
The physical activities required for this position involve:
Standing: Under 1/3 of the time; walking: Under 1/3 of the time; sitting: Up to 2/3 of the time; using hands: Under 1/3 of the time; reaching with hands and arms: Under 1/3 of the time; climbing or balancing: Under 1/3 of the time; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Under 1/3 of the time; and, tasting or smelling: Under 1/3 of the time.
This position requires lifting:
Up to 10 pounds: Up to 2/3 of the time; up to 25 pounds: Up to 2/3 of the time; up to 50 pounds: Under 1/3 of the time; up to 100 pounds: Under 1/3 of the time.
This position has the following special vision requirements:
- Close vision (clear vision at 20 inches or less).
Open Date
08/30/2026
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Additional Statement
The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
EEO Statement
UM is an Equal Opportunity Institution.
Quick Link
https://jobs.montevallo.edu/postings/10500
Salary : $39,876 - $54,624