Receptionist/Office Administration Assistant

At the University of Montana Foundation, the lives we change will change the world. We inspire donors to bolster UM’s mission of providing an accessible, affordable, and world-class education.

We are committed to maintaining a diverse and inclusive workplace that reflects the people and culture of the University we serve, fostering an environment allowing us to inspire each other to our best work. We act with integrity and respect, and work to create a team where everyone feels valued, respected, and supported.

Why Work for Us? 

• Retirement Planning: 403(b) employer contribution of 11%,no employee match required!
• Generous Time off Benefits: Team members accrue four weeks of vacation and12 days of sick leave per year, with anadditional11daysof holiday leave
• Family Support: Paid parental leave for new parents
• Health and Wellness: Medical, dental, vision, wellness program, and short-term and long-term disability pay protection benefits
• Career Advancement: Professional development opportunities
• Competitive Pay: Candidates can request the starting pay range by emailing humanresources@supportum.org  

About the Role: 

The Office Administrative Assistant is responsible for the organization and coordination of office operations and resources to facilitate organizational effectiveness and efficiency. The Receptionist is responsible for staffing the Foundation’s front desk during office hours, is the first point of contact for the public, and provides professional and welcoming customer service to all constituents.

Key Responsibilities:

Office Administration Assistant Functions:  

• Assist other departments with administrative needs
• Serves as a member of the UM Foundation Safety Committee
• Coordinates scheduling of Foundation’s shared conference space(s)
• Coordinates work orders repairs and maintenance of office space as necessary
• Monitors and maintains inventory of routine office supplies
• Serves as liaison for vendors of office supplies and services, including cleaning contractor

Receptionist Functions:

• Opens and closes the Foundation reception area punctually, according to current office hours

• Must be available to arrive by 7:45 AM to open the office and ensure operations are ready to begin by 8:00 AM

• Answers incoming telephone calls; elicits information to transfer to appropriate staff, answer questions, or takes message and relays as appropriate
• Monitors and maintains neat appearance and stocking of reception and refreshment area, mailroom and shared conference space(s) 
• Monitors and maintains neat appearance and stocking of staff breakroom
• Processes outgoing mail and deliveries, including express and bulk mailings as directed 
• Receives and processes incoming mail and deliveries according to established procedures and controls

Ideal Candidate:

• Excellent organizational skills
• Excellent and professional verbal and written communication skills and demeanor in person, on the telephone and in business communications
• Ability to appropriately handle highly confidential and/or sensitive information and/or documents
• Ability to work collaboratively or independently as needed
• One-year related experience in a professional office setting

The University of Montana Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation to participate in the recruitment process at the University of Montana Foundation, contact humanresources@supportum.org. All hiring decisions are made without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

All employment offers are contingent upon successful completion of a criminal background check. 

Priority Application Date:

• Monday, June 15, 2026. Complete applications received by this date will be guaranteed consideration.

If you do not meet all the qualifications of the position, you are still encouraged to apply.