What are the responsibilities and job description for the Senior Executive Assistant to the Vice Provost of Student Affairs, UMKC Division of Student Affairs position at University of Missouri-Kansas City?
Hiring Department
The Division of Student Affairs provides student support, services and educational programs to facilitate the growth and development of UMKC students, including educational, personal, social, physical, cultural, leadership and intellectual. We also handle student conduct and responsibilities.
Our vision is to empower every student to achieve their fullest potential.om.
Our mission is to foster intentional student experiences through co-curricular programs, support services, and resources. We empower students to achieve academic success, cultivate personal development and well-being and build a strong sense of belonging that inspires meaningful contributions to their communities.
Job Description
The Senior Executive Assistant plays a critical role in advancing the Division of Student Affairs' mission by providing high-level administrative and operational support that enables effective leadership, student-centered services, and divisional initiatives that promote student success.
Key Responsibilities
Manage multiple priorities, deadlines, records, and administrative processes with a high degree of independence and accuracy.
Provide confidential executive support, exercising sound judgment, discretion, and proactive communication.
Build and maintain collaborative relationships with university departments, students, community partners, and external stakeholders.
Support divisional initiatives, special projects, major events, and cross-functional activities as needed.
Calendar & Meeting Management
Manage the Vice Provost's complex calendar, prioritizing appointments and coordinating meeting schedules.
Anticipate scheduling conflicts and recommend effective solutions.
Prepare schedules, briefing materials, agendas, and supporting documents.
Monitor upcoming commitments and provide timely status updates.
Meeting Coordination & Follow-Up
Coordinate meetings, including agendas, materials, logistics, technology, and catering.
Record and distribute meeting notes and follow-up communications.
Track action items and ensure timely completion of assigned responsibilities.
Executive & Administrative Support
Manage correspondence, communications, approvals, and signature requests.
Provide administrative support to Student Affairs leadership.
Assist with divisional communications, projects, and operational needs.
Office Operations & Records Management
Maintain confidential records, filing systems, and office documentation.
Coordinate office operations and administrative procedures.
Ensure office equipment, supplies, and technology are maintained and functional.
Foster a professional, organized, and responsive office environment.
Project & Deadline Management
Coordinate and monitor divisional projects, timelines, and deliverables.
Track progress toward goals and deadlines, providing follow-up and reminders as needed.
Identify potential delays and proactively facilitate timely completion of assignments.
Customer Service & Stakeholder Relations
Serve as a primary point of contact for the Office of the Vice Provost and Division of Student Affairs.
Respond to inquiries professionally and route requests appropriately.
Resolve routine issues independently and deliver exceptional customer service.
Financial, Travel & Event Coordination
Coordinate purchasing, travel arrangements, reimbursements, and conference logistics.
Plan and support recognition programs, meetings, and special events.
Employee Support
Assist with onboarding and administrative support for new employees.
Shift
8:00am to 5:00pm, Monday through Friday, with some occasional evenings to support campus activities.
Minimum Qualifications
The anticipated starting hiring range for this position has been established as $55,000 - $61,000 annually.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: GGS10
University Title: Senior Executive Assistant
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
Application materials must include a cover letter and updated resume / CV.
Application Deadline
For best consideration, submit all application materials by September 11, 2026. Applications will continue to be accepted until opening is filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
The Division of Student Affairs provides student support, services and educational programs to facilitate the growth and development of UMKC students, including educational, personal, social, physical, cultural, leadership and intellectual. We also handle student conduct and responsibilities.
Our vision is to empower every student to achieve their fullest potential.om.
Our mission is to foster intentional student experiences through co-curricular programs, support services, and resources. We empower students to achieve academic success, cultivate personal development and well-being and build a strong sense of belonging that inspires meaningful contributions to their communities.
Job Description
The Senior Executive Assistant plays a critical role in advancing the Division of Student Affairs' mission by providing high-level administrative and operational support that enables effective leadership, student-centered services, and divisional initiatives that promote student success.
Key Responsibilities
Manage multiple priorities, deadlines, records, and administrative processes with a high degree of independence and accuracy.
Provide confidential executive support, exercising sound judgment, discretion, and proactive communication.
Build and maintain collaborative relationships with university departments, students, community partners, and external stakeholders.
Support divisional initiatives, special projects, major events, and cross-functional activities as needed.
Calendar & Meeting Management
Manage the Vice Provost's complex calendar, prioritizing appointments and coordinating meeting schedules.
Anticipate scheduling conflicts and recommend effective solutions.
Prepare schedules, briefing materials, agendas, and supporting documents.
Monitor upcoming commitments and provide timely status updates.
Meeting Coordination & Follow-Up
Coordinate meetings, including agendas, materials, logistics, technology, and catering.
Record and distribute meeting notes and follow-up communications.
Track action items and ensure timely completion of assigned responsibilities.
Executive & Administrative Support
Manage correspondence, communications, approvals, and signature requests.
Provide administrative support to Student Affairs leadership.
Assist with divisional communications, projects, and operational needs.
Office Operations & Records Management
Maintain confidential records, filing systems, and office documentation.
Coordinate office operations and administrative procedures.
Ensure office equipment, supplies, and technology are maintained and functional.
Foster a professional, organized, and responsive office environment.
Project & Deadline Management
Coordinate and monitor divisional projects, timelines, and deliverables.
Track progress toward goals and deadlines, providing follow-up and reminders as needed.
Identify potential delays and proactively facilitate timely completion of assignments.
Customer Service & Stakeholder Relations
Serve as a primary point of contact for the Office of the Vice Provost and Division of Student Affairs.
Respond to inquiries professionally and route requests appropriately.
Resolve routine issues independently and deliver exceptional customer service.
Financial, Travel & Event Coordination
Coordinate purchasing, travel arrangements, reimbursements, and conference logistics.
Plan and support recognition programs, meetings, and special events.
Employee Support
Assist with onboarding and administrative support for new employees.
Shift
8:00am to 5:00pm, Monday through Friday, with some occasional evenings to support campus activities.
Minimum Qualifications
- A Bachelor’s degree or an equivalent combination of education and experience
- At least four (4) years of experience from which comparable knowledge and skills can be acquired is necessary
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience working in higher education.
- Demonstrated discretion, sound judgment, and the ability to manage highly confidential and sensitive information.
- Highly organized with exceptional attention to detail and the ability to prioritize competing demands effectively.
- Proven ability to independently manage projects from initiation through completion while exercising good judgment and decision-making.
- Strong interpersonal, customer service, and relationship-building skills, with the ability to collaborate effectively across departments and with various stakeholders.
- Demonstrated ability to work both independently and as a collaborative member of a high-performing team.
- Strong problem-solving skills, adaptability, and the ability to anticipate needs and proactively address challenges.
- Excellent written, verbal, and professional communication skills.
The anticipated starting hiring range for this position has been established as $55,000 - $61,000 annually.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: GGS10
University Title: Senior Executive Assistant
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
Application materials must include a cover letter and updated resume / CV.
Application Deadline
For best consideration, submit all application materials by September 11, 2026. Applications will continue to be accepted until opening is filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
Salary : $55,000 - $61,000