Sr. Office Support Assistant

Hiring Department

The University of Missouri Columbia School of Medicine Department of Medicine

Job Description

Join Our Team!

Are you an organized, dependable professional with a talent for multitasking and a passion for supporting others behind the scenes? The Department of Medicine is seeking a Senior Office Support Assistant (Sr. OSA) to play a vital role in keeping our specialty divisions running smoothly. This is more than an administrative job—it’s a chance to be a valued team member in a fast-paced, mission-driven healthcare environment.

Why Join Us?

As part of the MU School of Medicine, you’ll be supporting a team that’s advancing care, research, and education in the department. You’ll work closely with respected faculty, fellows, and staff while helping our leadership team stay organized, informed, and effective. If you thrive in a role where no two days are the same, this position is for you!

________________________________________

Key Responsibilities

• Be the right hand to the Leadership Team by managing day-to-day communications, coordinating meetings, organizing travel, and handling sensitive information with the highest level of professionalism.
• Serve as the Leadership Team liaison—answering calls, responding to emails, and representing the division with tact and warmth.
• Create and manage documents including letters, reports, presentations, and spreadsheets—ensuring accuracy and clarity.
• Keep things running smoothly by organizing calendars, planning meetings and conferences, and preparing materials as needed.
• Welcome visitors and team members in person and over the phone—providing helpful, friendly support and directing inquiries to the right place.
• Support reporting and data tasks by gathering, organizing, and analyzing information for divisional use.
• Maintain confidentiality and exercise sound judgment in all communications.
• Work collaboratively with the administrative team members to meet the evolving needs of the divisions.
• Other duties as assigned
  
  

________________________________________

What We’re Looking For

• Prior experience in administrative support or office coordination, preferably in a healthcare or academic setting.
• Strong communication skills—both written and verbal.
• High attention to detail, excellent time management, and problem-solving abilities.
• Comfort with Microsoft Office Suite and general office systems.
• A team player with a proactive mindset and commitment to service excellence.
  
  

________________________________________

Make an Impact in a Role that Matters

This is your opportunity to make a difference by supporting a team that’s changing lives through innovation in healthcare. If you're organized, professional, and ready to contribute in a meaningful way—we want to hear from you!

Shift

Shift Type: Mon – Fri 8:00AM – 5:00 PM

(Clinical) Office/Administrative Hours: Yes - Position will have Office/Admin Hours

Flexibility for Alternative Schedules: No

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Anticipated Hiring Range

Salary Range: $17.05 - $23.00 per hour

Grade: GGS-007

University Title: SENIOR OFFICE SUPPORT ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to filling out the online application please provide your resume.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.