What are the responsibilities and job description for the Human Resources Administrative Specialist position at University of Michigan?
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
We are seeking a Human Resources Administrative Specialist who thrives on organization, anticipation, and impact?and who wants their work to matter. This role is far more than administrative support. You will be a trusted operational partner to senior HR leadership, ensuring the Michigan Medicine Compensation, HRIS, and Payroll functions run smoothly, efficiently, and with integrity.
Why This Role Stands Out
Responsibilities*
What You?ll Do
What We?re Looking For
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job Summary
We are seeking a Human Resources Administrative Specialist who thrives on organization, anticipation, and impact?and who wants their work to matter. This role is far more than administrative support. You will be a trusted operational partner to senior HR leadership, ensuring the Michigan Medicine Compensation, HRIS, and Payroll functions run smoothly, efficiently, and with integrity.
Why This Role Stands Out
- Visibility & trust: Directly support the Senior Director of Compensation, HRIS & Payroll and the leadership team.
- Meaningful scope: Support compensation programs, ServiceNow intake, budgeting, audits, and department operations.
- Operational ownership: Establish rhythm, structure, and order in a fast-moving, high-impact HR environment.
- Growth-oriented: Build skills across HR operations, systems, analytics support, and project coordination.
Responsibilities*
What You?ll Do
- Keep the department running seamlessly by anticipating needs and resolving issues before they escalate
- Manage compensation-related intake through ServiceNow and departmental inboxes
- Support annual compensation planning processes and related initiatives
- Organize and maintain documentation to support audits, compliance, and tracking
- Coordinate meetings, calendars, materials, and logistics for leadership and project teams
- Process vendor invoices and track departmental budgets
- Maintain HR intranet content and support policy and process implementation
- Lead and support projects while serving as backup to other HR administrative specialists
What We?re Looking For
- Bachelor?s degree (or equivalent combination of education and experience)
- At least 3 years of professional experience in HR or a related environment
- Strong technology literacy, including proficiency with Microsoft Office tools
- Exceptional attention to detail, judgment, and organizational skills
- A proactive mindset with a bias toward action, curiosity, and continuous improvement
- Ability to work independently while collaborating across diverse teams
- Commitment to Michigan Medicine?s core values: caring, innovation, inclusion, integrity, and teamwork
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
- Excellent medical, dental and vision coverage effective on your very first day
- 2:1 Match on retirement savings
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.