Editor Assistant (TEMP)

How to Apply

Please email your resume/CV and cover letter to [email protected] with the subject line "PREPSS Project Coordinator - [Your Name]". Please submit your cover letter and resume as a single PDF file with the filename containing your last name, first name (e.g., MahieuAndrea_ProjectCoord.pdf).

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline any skills and experiences that directly relate to this position.

Who We Are

Pre-Publication Support Service (PREPSS) is a non-profit organization that provides scientific communication training and peer-review support to health researchers and instructors around the world to enhance equity in global health research. Through our Author Training Program, PREPSS provides training on topics such as writing a publishable journal article, choosing a target journal, designing effective tables and figures, writing a conference abstract, preparing an effective scientific poster, improving writing productivity, etc. We also provide authors with pre-publication peer review to improve their publication success rate at peer-reviewed journals.

As part of our Peer Reviewer Training Program, we train early-stage researchers to effectively and respectfully provide rigorous peer review feedback to authors. We have a small core staff (Dr. Ella August, Editor-in-Chief and Andrea Mahieu, Assistant Editor), but our peer review team consists of over 130 researchers from across the globe. You can learn more about our programs on our website.

We are seeking a remote, part-time Editor Assistant to support our Author Training and Peer Reviewer Training Programs.

Job Summary

PREPSS is seeking a detail-oriented, flexible, individual with excellent organization and writing skills to serve as a part-time Editor Assistant. This individual will correspond with authors and members of the organization, track author materials, and assist in helping our organization grow and expand. The specific job responsibilities of the Editor Assistant are detailed below. The successful applicant will work closely with the PREPSS Assistant Editor and Editor-in-Chief. The role will report to the PREPSS Editor-in-Chief.

Responsibilities*

Responsibilities

The primary responsibilities of this position are to manage the day-to-day correspondence with authors, peer reviewers, and collaborating organizations, screen and track author manuscripts as they progress through the PREPSS system, and organize training activities. Specific responsibilities include:

• Day-to-day correspondence with authors, peer reviewers, and collaborators;
• Editorial screening of manuscript submissions;
• Coordinate and manage peer review process;
• Careful tracking of author progress through our system;
• Maintaining our author and peer reviewer tracker databases (in Airtable);
• Organize and maintain shared files and documents;
• Schedule training and other activities and organize related logistics (Zoom meeting set-up, tracking registration and attendance, etc.);
• Assist with online training administration;
• Draft, edit, and coordinate communications materials (blog posts, newsletters, social media content, etc.);
• Update and maintain work protocols to improve organizational efficiency.
  
  
  

Please note that the above bullets are intended to describe the general nature and level of work to be performed; the precise duties and responsibilities of this position may evolve over time to match changing needs and priorities.

Required Qualifications*

• Bachelor's degree or higher, preferably in a health-related field;
• Interest in global health equity, research communications, and/or capacity strengthening for writing and publishing;
• Self-motivated, highly dependable, independent worker with ability to efficiently multitask, prioritize, and problem-solve;
• Excellent organizational skills;
• Strong attention to detail and accuracy;
• Excellent oral and written communication skills;
• Strong intercultural communication and collaboration skills;
• Proficiency with Google Workspace (e.g., Google Drive, Google Docs);
• Flexibility in accommodating the shifting demands of a small, growing organization;
• Experience working with data management platforms such as Airtable (preferred);
• Experience developing communications materials, including social media content (preferred).
  
  
  

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

This role is remote.

Work Schedule

Hours will be a maximum of 20 hours per week. There are no set working hours, although the candidate should be available for weekly meetings and occasional online training sessions. Some early morning meetings (e.g., 7am) will be required to accommodate the African time zone.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.