Vendor Maintenance Specialist

Under general supervision, the Vendor Maintenance Specialist is responsible for adding, changing, and inactivating vendors in all vendor master files. This person is also responsible for IRS Form 1099 compliance and reporting.

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Responsible for adding, changing, and inactivating vendors in all Procure to Pay systems
• Run IRS Form 1099 balancing reports and accountable for IRS Form 1099 year-end reporting in compliance with federal guidelines
• Play an active role in system changes and upgrades
• Process check returns, researching and updating address information as needed
• Maintain W-9, issue requests for updated forms, follow up on any B-notices received from the Internal Revenue Service
• Responsible for TIN Matching, OIG Security check, and any additional compliance verification as required
• Run, compile and present reports for management as needed.

• High school diploma or equivalent (GED) is required.
• Two years of experience in vendor maintenance and 1099 reporting under federal guidelines for a large organization is required.
• IRS Form 1099 certification preferred.