Philanthropy Specialist

Job Requirements

Under supervision of the Vice President of Philanthropy, the Philanthropy Administrative Coordinator will provide administrative support for all functions of the Philanthropy Office, including reception duties for the UM Memorial Hospital Foundation, calendaring meetings/reminders and follow-up, processing and receipting gifts, assisting with large bulk mailings, volunteer scheduling, events arrangements, meetings setup, board and other committee materials preparation and minutes.

Essential Functions Of The Job

• Serve as a reception for Foundation guests and answer general phone line and email
• Preparation of packets for meetings and summary notes for meetings including: Board Meetings, Scholarship Committee, Council of Professional Advisors Group, Campaign Advisory Council and other work groups and committees as assigned
• Process incoming and outgoing mail and email
• Receipt gifts and prepare gift acknowledgement letters for appropriate sign off
• Enter pledge and gift information in fundraising database
• Order office supplies and event and publication supplies
• Organization of hardcopy and digital institutional Foundation files, including financial endowment records, board meeting packets and minutes
• Keep Vice President's calendar and schedule/reschedule and confirm meetings as requested. Includes reserving space and organizing materials for meetings.
  
  

Other Responsibilities And Expectations

• Administrative support and tracking to assist with annual events.
• Data entry for prospects and donors in fundraising database
• Follow up on invitations and keep event RSVP logs
  
  

Work Experience

MINIMUM EDUCATION, EXPERIENCE, LICENSE/CERTIFICATION REQUIRED:

• Bachelor’s degree is required.
• Demonstrated customer service skills required.
• Five years’ experience in administrative coordination or as an administrative executive is preferred.
• Proficiency using Microsoft Office Suite and applicable software: Word and Excel is required.
• Experience with PowerPoint is preferred.
• Experience with fundraising database software, such as Raisers Edge, is preferred.
  
  

Benefits

All your information will be kept confidential according to EEO guidelines.

Compensation

$35.07- $52.63.

Review the 2025-2026 UMMS Benefits Guide

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