Advancement Services Specialist

Title: Advancement Services Specialist

VP Area: Advancement & Alumni Relations - UMW

Department: Advancement

Campus Location: Main Campus

Advertised Range: $44,000 - $46,000

(A final salary offer will be determined by the selected candidate's qualifications and is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

The University of Mary Washington has an exciting opportunity to join our team as an Advancement Services Specialist. The Advancement Services Specialist supports fundraising operations through donor and gift record management, data integrity, reporting, and administrative support. This position helps ensure accurate constituent data, efficient gift processing, and effective collaboration across the Division of Advancement to support fundraising and donor engagement efforts.

Required KSAs/Competencies/Qualifications

• Strong attention to detail and commitment to data accuracy.
  
• Proficiency working with Constituent Relationship Management (CRM) systems and Microsoft Office, particularly Excel.
  
• Strong organizational, analytical, and problem-solving skills.
  
• Excellent written, verbal, and interpersonal communication skills.
  
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
  
• Ability to work collaboratively and provide excellent customer service.
  
Adaptability and willingness to learn new systems and processes.

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Required Experience:

• Experience in data management, database administration, customer service, administrative support, or related office operations.
  
Experience handling confidential information and maintaining accurate records.

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Required Education:

N/A

Required Licensure:

N/A

Additional Considerations:

• Experience working in advancement, fundraising, higher education, or nonprofit environments.
  
• Demonstrated ability to handle confidential information with discretion.
  
Commitment to customer service and continuous process improvement.

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Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks.

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.