Administrative Specialist (CL3)- Office of the President

The University of Maine at Presque Isle is seeking to hire an Administrative Specialist (CL3) to support the Office of the President .

The Administrative Specialist provides direct support to the President and as an essential member of the administrative team that contributes to a professional and efficient office. This individual manages and executes a wide range of administrative support activities. These include being the primary point of contact for executing the day-to-day activities of the office, scheduling, maintaining, and coordinating the daily calendar and preparation of meeting materials, as well as a range of operational and logistical duties to include managing and reconciling the office budget.

This position entails duties that are diverse and often highly time-sensitive, requiring action outside of traditional working hours, and incorporating both expectations of considerable autonomy and productive engagement within and leadership of teams.

The starting rate for this on-campus, confidential (non-represented), full-time position is $20.28 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

Review the position description here for all duties and responsibilities .

Required Qualifications

• Education: Associates degree or equivalent or equivalent work experience and training.
• Experience: Three years administrative support experience.
• Knowledge and Skills:
  • Ability to maintain a high level of confidentiality
  • Excellent communication skills (oral, written, presentation)
  • Experience with computers including programs such as, but not limited to, Google software, Microsoft software, and AI tools
  • Experience using Zoom, Microsoft Teams, and other cloud-based conferencing platforms
  • Basic budget and accounting skills
  • Customer service experience

How to apply

Materials must be submitted via “Apply Now" below or visit the UMPI Careers Page at http:// umpi.careers.maine.edu / .

You will be required to create an applicant profile, application and submit a cover letter and resume.

Important items to know about the recruitment process:

• Review of applications will begin on April 18, 2025 .
• Candidates selected to proceed to the final stages of the search process will be requested to provide a list of references.
• A background screening will be conducted for the successful candidate.
• The University is not able to consider applicants who require Visa sponsorship support.

About the University
For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment.

Further information about the University of Maine at Presque Isle can be found at https://www.umpi.edu/

The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.

Learn more about what Aroostook County has to offer here .

Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report . If you have any questions, contact Safety and Security 111 Campus Center 181 Main St., Presque Isle, ME 04769 Phone: (207) 768-9580

Equal Opportunity Statement- The University of Maine System is an equal opportunity institution committed to nondiscrimination.