What are the responsibilities and job description for the Grants Manager position at University of Louisiana Monroe?
This professional staff position reports directly to the Controller in all accounting matters and works very closely with the Office of Sponsored Programs and Research. The primary functions of this position are post-award activities related to financial accounting and reporting for various local, state, and federal grants and contracts. Responsibilities include assisting grant developers/researchers in budget development, monitoring and approval of expenditures, preparation of financial reports to include reimbursement requests, draw down of federal cash and submission of various financial reports as required by the funding agencies.
- Collaborates with Sponsored Programs Administration and other University departments to support the effective administration of grants, contracts, and sponsored programs.
- Reviews post-award documentation to ensure compliance with sponsor requirements, University policies, applicable regulations, and award terms and conditions.
- Establishes and maintains grant accounts, financial records, award files, and related documentation to support accurate financial management and reporting throughout the grant lifecycle.
- Processes grant-related financial transactions, including journal entries, budget adjustments, cost transfers, matching fund transfers, and other accounting activities in accordance with established policies and procedures.
- Reviews grant expenditures to ensure allowability, proper documentation, and compliance with approved budgets, sponsor requirements, and institutional guidelines.
- Monitors grant financial activity, including expenditures, available balances, receivables, cash activity, reporting requirements, and project closeout deadlines, identifying and assisting in the resolution of discrepancies as needed.
- Prepares and submits grant invoices, reimbursement requests, drawdown requests, and other sponsor-required documentation in a timely and accurate manner.
- Establishes new accounts in BANNER and close accounts after termination dates in accordance with established procedures; ensure all required reports are sent to sponsor for project termination.
- Maintains billing and reporting schedules, records and reconciles grant receivables, and follows up on outstanding balances to support effective cash management and compliance with sponsor requirements.
- Establishes grant accounts and coordinates award closeout activities, including final reconciliations, account termination, and submission of required sponsor reports and documentation.
- Provides guidance and assistance to faculty, staff, and researchers regarding grant administration procedures, financial requirements, account status, reporting obligations, and compliance matters.
- Supervises, monitors and coordinates work activities of direct report.
- Assists with other duties in the Controller’s Office as deemed necessary.
- Bachelor’s degree in Business Administration, Accounting or related field is required. Must be able to communicate effectively with regulatory authorities and university professional level staff. Prior supervisory experience and experience with governmental and/or fund accounting preferred.
Salary : $55,000 - $65,000