What are the responsibilities and job description for the Admin Services Specialist - Care Coordination Division - 100% position at University of Iowa Health Care Health System?
The University of Iowa Healthcare department of Care Coordination is seeking an Admin Services Specialist. This position will support the Division through, planning and supervising the fiscal management of the division, overseeing administrative activities, and providing supervision to support staff. This position also provides general teaching and data maintenance services as part of the division's daily operations
Responsibilities Include:
Maintain year-round budget documentation for periodic review and yearly forecasting.
Review Strata budget tool / make necessary yearly changes.
Collaborate with director on budgetary needs or discrepancies
Provide financial oversight, monitor revenue, and expenditures for multiple accounts.
Research and correct account discrepancies and errors.
Conduct month-end and year-end accounting and reporting.
Perform statistical analysis and formulate recommendations using financial data.
Maintain and reconcile procurement card in a financially prudent manner.
Develop / maintain tools in tracking gift funding accounts.
Monitor gift funds and make requests/recommendations as needed.
Audit all funding periodically to financial appropriateness and accountability.
Orientate, train, and manage admin support staff.
Provide oversight to the transportation team.
Develop and implement policies as needed to maintain balance for staff in line with institution regulations.
Promote continual process and quality improvement.
Develop and implement plans for staff for continuous professional development.
Develop and/or implement data analyses, data collection systems, and other strategies that optimize efficiency and quality.
Maintain divisional scorecard/dashboard.
Track and report monthly performance metrics.
Collaborate with director in the development of key metrics support for department initiatives.
Ability to use data to drive change.
May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes.
Develop a network of relationships.
Provides direction and advice to division leadership as needed in areas of expertise.
Analyzes current operating procedures and projected needs.
Recognize, develop, and train new processes and procedures for continual divisional improvements.
Collaborate with institution departments for year-end information.
Serve as the main liaison for contracting purposes.
Collaborate with institutional contracting department to provide proposals in compliance within guidelines.
Assessing and identifying the need for amendments as appropriate.
Coordination with internal and external vendors to ensure contract adherence.
Understanding basic knowledge of computer systems to troubleshoot issues.
Serve as admin point for divisional sites including but not limited to: PASSR, MTM.
University of Iowa Healthcare —recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives. ®
Percent of Time: 100%, 7:30am - 4:00pm, Monday - Friday
Pay Grade: Professional and Scientific Pay Structures | University Human Resources - The University of Iowa
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
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Required Qualifications
A bachelor’s degree, or an equivalent combination of education and experience.
1-3 years fiscal management or administrative experience.
Experience in financial management/services
Knowledge of mining, interpreting data analysis, and statistical techniques.
Excellent written and verbal communication skills.
Proficient in computer software applications
Desirable Qualifications
Knowledge of University and Hospital policies, procedures and regulations
Application Process: In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact seton-vinsand@uiowa.edu
Additional Information- Classification Title: Admin Services Specialist
- Appointment Type: Professional and Scientific
- Schedule: Full-time
- Work Modality Options: On Campus
- Pay Level: 3B
- Organization: Healthcare
- Contact Name: Seton Vinsand
- Contact Email: seton-vinsand@uiowa.edu