What are the responsibilities and job description for the Administrative Associate, College of Education position at University of Iowa Center for Advancement?
The Advancement Associate provides administrative support for our College of Education and the Graduate College fundraising programs’ within Main Campus development. This position supports not only the College of Education but four distinctive programs that are integrated into the larger campus and Iowa City Community (UI REACH, Belin-Blank Center, Scanlan Center for School Mental Health, and UI WILD.)
- Creates, updates and modifies prospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports
- Plans campus visits for prospects, donors, and/or alumni; provides recommendations to the advancement officer on potential prospects to see in a location
- Executes unique custom stewardship items; coordinates programmatic stewardship items (e.g., college newsletters)
- Creates detailed profile of meeting attendees; summarizes I-Star information and other available information into a new profile document for the advancement officer's use
- Creates basic meeting materials with limited direction; may suggest items to address common conversations
- Provides proactive calendaring support; independently prioritizes and decides which meeting to move or cancel
- Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways by modifying existing templates to manage workplans
- Answers complex questions from UICA colleagues, external constituencies and/or donors
- Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event
- Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting
**This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City.
*Cover letter submission is required.
Education & Experience: HS diploma 6 years administrative experience, OR associate’s degree 4 years administrative experience, OR bachelor’s degree 2 years administrative experience.