Program Coordinator, Clinical Rotation Coordinator

Position Summary

The Program Coordinator, Volunteer Services & Workforce Development is responsible for coordinating clinical education experiences that support the academic requirements of students while aligning with the mission, operational needs, and strategic priorities of UI Health. The coordinator serves as a key liaison between UI Health, academic institutions, faculty, preceptors, and students to facilitate high-quality clinical learning opportunities across a variety of healthcare settings. This role oversees the planning, placement, onboarding, and tracking of clinical experiences, ensuring compliance with institutional requirements and fostering strong educational partnerships. In addition, the Program Coordinator supports workforce development initiatives and other strategic programs that advance education, recruitment, and talent pipeline efforts throughout the health system.

Duties & Responsibilities

• Plans, facilitates, and coordinates clinical placements, practicums, internships, observations, and other educational experiences for Health Science students across UI Health and affiliated clinical sites.
• Serves as the primary liaison between UI Health, academic institutions, faculty, preceptors, department leadership, and students to facilitate high-quality clinical learning experiences.
• Collaborates with university and hospital stakeholders, including OBFS, to develop, maintain, renew, and track affiliation agreements with academic institutions and external partners.
• Identifies and develops student learning opportunities within clinical and non-clinical departments to support educational and workforce development objectives.
• Collaborates with department leaders to assess clinical placement capacity and align student placement requests with operational needs, educational objectives, and available learning opportunities.
• Coordinates student placement requests and schedules group clinical rotations, individual practicums, internships, observations, and shadowing experiences.
• Maintains comprehensive databases and tracking systems for clinical placements, affiliation agreements, onboarding requirements, compliance documentation, and learner records.
• Coordinates onboarding and orientation processes for students, faculty, observers, interns, researchers, and other learners entering UI Health facilities.
• Reviews, tracks, and maintains required clearance documentation, compliance records, training modules, and institutional requirements for students, faculty, and affiliated learners.
• Ensures clinical education programs and learner onboarding processes comply with applicable institutional, regulatory, accreditation, and departmental requirements.
• Coordinates learner access requirements, including ID badges, system access, orientation completion, and required documentation to ensure readiness for placement.
• Prepares, updates, and distributes orientation materials, policies, procedures, and educational resources for participating students and faculty.
• Schedules and communicates orientation, placement, and program information to students, faculty, preceptors, managers, and departmental leadership.
• Maintains and updates records of approved faculty, instructors, and preceptors across clinical specialties and departments. Coordinates evaluation processes and distributes clinical teaching, preceptor, and program assessment tools as appropriate.
• Serves as a professional representative of UI Health’s clinical education programs by participating in meetings, conferences, recruitment activities, partnership initiatives, and other outreach efforts.
• Collaborates with managers, preceptors, faculty, and organizational leadership to resolve student placement, onboarding, compliance, and educational experience-related issues.
• Generates reports and analyzes placement data, program metrics, learner activity, and utilization trends to support