Program Coordinator - Intercollegiate Athletics

Hiring Department: Intercollegiate Athletics

Location: Chicago, IL USA

Requisition ID: 1040686

FTE: 1

Work Schedule: Monday - Friday, 9:00AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: April 24, 2026

Salary Range (commensurate with experience): $50,000.00 - 70,000.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Program Coordinator for Intercollegiate Athletics is responsible for planning, coordinating, and executing a wide range of development, engagement, and operational initiatives that support the department's mission to enhance student-athlete success and elevate the university's athletic profile. This position plays a key role in advancing alumni and donor engagement, managing events, supporting fundraising efforts, and coordinating communications and stewardship activities.

Working collaboratively with internal departments and the Office of the Vice Chancellor for Advancement (OVCA), this role helps cultivate relationships, increase philanthropic support, and ensure high level service to alumni, donors, corporate partners, and other stakeholders.

Duties & Responsibilities:

• Donor and Alumni Engagement/Annual Fund – Assist in developing and implementing strategic plans to grow donor and alumni engagement, increasing participation and philanthropic support. Support and execute the Flames Athletic Fund, including coordination of annual giving campaigns, solicitation effort, and stewardship activities. Engage alumni, parents, former student-athletes, and fans through targeted outreach and programing. Track engagement efforts and assist in converting prospects into active donors.
• Event and Game Day Operations – Coordinate and execute athletics-related events, including alumni events, hospitality functions, Hall of Fame ceremonies, senior days, and donor recognition events. Support planning and logistics for recruiting visits, postseason events, and sport-specific initiatives. Manage all phases of events, including pre-planning, on-site coordination, and post-event follow-up. Staff games and serve as a point of contact for donor and VIP engagement activities.
• Stewardship and Scholarship Coordination – Manage scholarship-related process, including coordinating of donor funded scholarship, selection, support, and communication with recipients and donors. Execute donor stewardship efforts such as acknowledgements, impact reporting, and benefit fulfillment.
• Engagement Initiatives & Advisory Boards - Plan and implement engagement opportunities such as tours, speaking engagements, and special events connecting alumni, donors, and community partners with Athletics. Serve as liaison to advisory boards and volunteer groups, supporting meetings, communications, and strategic initiatives. Record and maintain meeting materials, including agendas and minutes.
• Communications - Coordinate communications to alumni, donors, season ticket holders, and fans, including newsletters, invitations, and digital outreach. Collaborate with Athletics Communications and campus partners to ensure consistent messaging align with departmental priorities. Support utilization of CRM and email platforms for targeted engagement efforts.
• Coordination & Partnerships - Serve as a liaison between Intercollegiate Athletics and OVCA to ensure alignment on engagement, fundraising, and stewardship initiatives. Collaborate with development staff, corporate relations, and community partners to support relationship management and partnership activities. Assist in coordinating giving days and other campus-wide advancement initiatives.
• Operations & Gift Processing - Assist with gift processing, tracking, and reporting in coordination with advancement systems and policies. Maintain accurate alumni and donor records in institutional databases. Ensure adherence to best practices in data management and reporting.
• Perform other related duties & participate in special projects as assigned.
  
  

Minimum Qualifications Required:

• Bachelor’s degree.
• A total of one (1) year of experience working in intercollegiate athletics environment.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.