What are the responsibilities and job description for the Global Mobility Coordinator position at University of Illinois Chicago?
Global Mobility Coordinator
Global Mobility Coordinator
Hiring Department: Office of Global Engagement
Location: Chicago, IL USA
Requisition ID: 1042771
Posting Close Date: December 4, 2026
Salary: The budgeted salary range for the position is $60,000 to $70,000.
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
The Global Mobility Specialist provides institution-level expertise and advisory support for outbound international travel and global mobility compliance across students, faculty, and staff. The position exercises independent professional judgment to interpret and apply complex regulations (e.g., immigration, sanctions, insurance, and duty of care obligations), advises academic and administrative units on risk and eligibility, and collaborates with the Office of the Vice Chancellor for Research and other campus partners to support institutional compliance screening and review processes related to international travel and global engagement activities. The role conducts trainings, develops guidance and procedures, and leads incident response coordination for international travel safety and compliance.
Essential Functions
Regulatory Interpretation & Institutional Advising
- Serve as the institution's subject matter expert for outbound global mobility, advising colleges and units on visa/immigration and international travel safety requirements.
- Interpret applicable federal and international regulations and institutional policies; apply them to novel or complex cases and recommend compliant pathways.
- Provide written guidance, decision memos, and advisories for unit leaders and travelers; escalate and brief senior leadership when risks exceed established thresholds.
- Collaborate with the Office of the Vice Chancellor for Research, Office of International Affairs and Outreach, Study Abroad Office and other campus partners to support compliance reviews associated with international travel, international partnerships, and global engagement activities.
- Conduct institutional compliance screenings using Visual Compliance to evaluate restricted-party, sanctions, export control, and related regulatory considerations associated with international travel, campus visitors, partner institutions, and other global engagement activities.
- Maintain documentation and records associated with compliance reviews and institutional approvals.
Risk Assessment, Mitigation & Incident Coordination
- Conduct pre-travel risk assessments using intelligence sources and institutional criteria; recommend mitigation strategies (itineraries and contingency plans).
- Assess health, safety, and security risks across diverse international environments. Monitor geopolitical, environmental, and cultural developments, adapting protocols and advising on staffing, infrastructure, and safety procedures at international sites.
- Issue travel advisories/restrictions and support crisis communication to affected stakeholders.
Program Operations & Systems Stewardship
- Oversee the end-to-end travel registration/approval workflow; ensure data integrity, privacy protections, and timely routing.
- Serve as functional lead with the travel registration management system; define configurations, user permissions, and change requests.
- Maintain records, reporting, and supporting documentation related to international travel compliance reviews, screenings, and approvals.
- Assist with monitoring and tracking screening outcomes, exceptions, and follow-up actions to support institutional compliance, audit readiness, and risk management efforts.
- Generate compliance and risk management reports using Terra Dotta and Visual Compliance.
- Produce reports on travel volume, risk profiles, exceptions, and compliance.
- Analyze international travel activity to identify emerging trends, operational needs, and opportunities to strengthen institutional guidance and traveler support.
Education, Training & Stakeholder Engagement
- Design and deliver trainings for travelers, faculty leaders, and staff on pre-travel preparation, documentation, and compliance expectations.
- Maintain self-service resources (guides, FAQs, templates) and host periodic briefings for high-travel units.
Minimum Qualifications
- Bachelor's degree in international education, global studies, public administration, compliance, or related field.
- 3-5 years progressive experience in global mobility, international programs, compliance, or travel risk management in higher education or a similarly regulated environment.
- Experience working with compliance screening tools such as Visual Compliance (Descartes) or comparable platforms, or demonstrated experience supporting international compliance review processes in collaboration with research, compliance, or regulatory offices.
- Demonstrated experience interpreting visa/immigration, export control/sanctions, or analogous regulatory frameworks and applying them to case-based decisions; ability to synthesize complex regulations into practical guidance.
- Strong analytical, communication, and stakeholder management skills; proven ability to operate with limited supervision and handle confidential matters.
- Working knowledge of Terra Dotta's travel registration/mobility management systems and data reporting, or experience administering enterprise software platforms supporting international travel or compliance management.
- Master's degree in a relevant field.
- Familiarity with Visual Compliance (Descartes), restricted-party screening processes, export control regulations, sanctions compliance, and international risk management practices in higher education.
- Experience collaborating with research administration, compliance, legal affairs, risk management, or other institutional stakeholders on international activities.
- Familiarity with enterprise risk frameworks, incident command concepts, and audit practices.
For fullest consideration, submit cover letter and resume, with contact information of 3 references by December 4, 2026 via the university online application system only.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/21177?c=uic
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The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
Salary : $60,000 - $70,000