Office Support Associate - Electrical & Computer Engineering

Hiring Department: Electrical & Computer Engr

Location: Chicago, IL USA

Requisition ID: 1038662

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: December 25, 2026

Salary Range (commensurate with experience): $24.65 - 25.14 / Hourly Wage

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Incumbent in this position is involved in performing duties for the daily operations of the departmental business office, which involve purchasing, processing of reimbursements, transaction reconciling, travel arrangements, and managing supplies and mail.

Duties & Responsibilities

• Process order requests from faculty, staff, and students via i- Buy, Banner, over the phone and online. Serve as liaison with Purchasing Department. Answer vendor, faculty, staff and students’ inquiries regarding order status and University purchasing policies and procedures.
• Manage business office transactions, including Purchasing Card and Travel Card transaction, reconciling via Chrome River system and processing reimbursements, as well as vendor payments. Serve as liaison with University Payables, Corporate Card Office, and Bank of America.
• Coordinate travel arrangements for faculty, staff, students, and departmental visitors. Serve as liaison between department and internal staff, external units and outside agencies.
• Maintain complete and accurate records of business office transactions and other departmental commitments, including generating reports in Excel, keeping track of expenditures and correcting discrepancies. Answer inquiries regarding allowable University business expenses and University policies and procedures.
• Manage department office supplies, including swag and food/beverages for events.
• Handle incoming and outgoing mail and packages, including notifying faculty when packages arrive.
• Create, update, revise and retrieve files and records, which may include confidential materials. Generate departmental forms, labels, codes and miscellaneous vouchers to facilitate departmental functions and modify existing files to better implement office guidelines and procedures.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
• College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• Work experience performing office/clerical activities, including the use of computer systems.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.