Administrative Aide - UIC Law

Hiring Department: UIC Law

Location: Chicago, IL USA

Requisition ID: 1036579

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: December 11, 2025

Salary Range (commensurate with experience): $65,461.50 - 69,459.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

This position shall enhance the Faculty's effectiveness by providing administrative support to all faculty and visiting scholars. It will provide administrative support for faculty committees, including managing appointments and assignments, scheduling meetings, and maintaining an organized system for minutes, reports, templates, and archives.

Duties & Responsibilities

• Administrative support for all faculty including course preparation, scholarship, and committee work._x000d_
• Updating faculty handbook; gathering information and exhibits, and preparing drafts for all institutional accreditation and compliance reporting; preparing necessary spreadsheets and lists for budget allocation; coordinating reimbursement request approval and processing; running budget queries & reports; reconciling invoices with appropriate budgets; creating and managing a filing system for all department records; collecting, reviewing, and inputting necessary information for faculty databases for records management, accreditation/compliance, event planning, etc.
• Committee work: Providing administrative support for faculty committee work, including assignments and committee appointment lists; orientation; hiring of both full time and adjunct faculty; meeting scheduling; managing a file system for committee minutes & reports, including templates, collections, and archiving.
• Serving as liaison between faculty and Institutional Affairs for all faculty/academic events, facilitating event requests; managing and coordinating all aspects of events from request to execution.
• Coordinating faculty office assignments and moves; preparing office door signs for faculty; organizing the office layout; maintaining the physical appearance of the office, faculty lounge, adjunct faculty lounge, and vicinity; maintaining stationary and other essential office supplies and keeping a regular inventory of such items.
• Manage day-to-day office operations. Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
• college course work in business, finance, accounting or a related field:
• 60 semester hours or an Associate's degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
• Master's degree or higher equals four (4) years (48 months)
• progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
  
  

Preferred Qualifications

• Strong organization, time management, and scheduling skills, maintaining confidential information with care, attention to detail, meeting and calendar management -demonstrated experience managing a heavily impacted academic and events schedule and calendar
• Client relationships-ability to work with all law school and external constituencies to effectively promote and support the work of the associate deans and faculty
• Proficiency in using software like Microsoft Word, PowerPoint, Excel spreadsheets.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation