Financial Coordinator 2 - Physics Department

Department: Physics Salary: Commensurate with Experience/Education

Description

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel.

• Maintains and reconciles financial accounts and monitors revenues and expenditures for the unit.
• Coordinates the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
• Compiles recurring and ad hoc financial reports for management and faculty, assists with budget cycles and advises on accounts status.
• Updates and maintains an internal accounting system which provides the database for posting and reconciliation capabilities to the Financial Reporting System (FRS).
• Oversees and schedules duties for staff and/or student workers in the preparation of vouchers, requisitions, SCRs, and travel documents; oversees the filing of financial documents and data entry of related financial information.
• Trains staff in the preparation of financial documents in compliance with university and college/division policies and procedures.
• May coordinate and maintain the payroll function for the unit; may coordinate property inventory and serve as property custodian for the unit.
• Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
• May serve as liaison to Office of Grants and Contracts regarding financial issues.
• Participates in the annual budget development process.
• Performs other job-related duties as required.
  
  

Position Summary

The Financial Coordinator 2 provides financial and administrative support for a high-volume department within the University. This role is responsible for procurement processing, procurement card (P-Card) administration, and budget monitoring while ensuring compliance with university and state policies. The position requires strong organizational skills, attention to detail, and the ability to manage a large volume of transactions with accuracy and efficiency while delivering exceptional customer service to guests, students, faculty, and staff.

Key Responsibilities

• Process requisitions, vouchers, reimbursements, and related transactions in a fast-paced environment.
• Process and reconcile a high volume of procurement card (P-Card) transactions in compliance with established deadlines.
• Ensure proper documentation, account coding, and adherence to university, state, and grant regulations.
• Maintain audit-ready financial records and supporting documentation.
• Provide training and guidance on financial procedures and P-Card usage.
• Deliver professional, responsive customer service to guests, students, faculty, and staff by addressing financial inquiries, resolving transaction issues, and clearly communicating policies and procedures.
• Maintain a service-oriented approach while handling sensitive financial information with discretion and confidentiality.
  
  

Required Qualifications

• High school diploma or GED.
• Minimum three (3) years of relevant financial or accounting experience.
• Experience managing high-volume financial transactions and reconciliations.
• Strong organizational, analytical, and communication skills.
• Demonstrated commitment to customer service excellence.
• Ability to prioritize competing deadlines in a fast-paced environment.
  
  

Education may be substituted for experience on a year-for-year basis.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience in higher education financial operations.
• Familiarity with enterprise financial systems (e.g., PeopleSoft or similar ERP).
• Experience managing restricted or grant-funded accounts.
  
  

MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Experience: Requires a minimum of five (5) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.