What are the responsibilities and job description for the Institutional/Policy Analyst (0081180) position at University of Hawaii?
Title: Institutional/Policy Analyst
Position Number: 0081180
Hiring Unit: VP for Academic Strategy/Institutional Research, Analysis & Planning Office
Location: Manoa Campus
Date Posted: October 16, 2026
Closing Date: October 30, 2026; 11:59 PM HST
Salary: salary schedules and placement information
Additional Salary Information: PBB; minimum $5,640/mo.
Funding: General
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Other Conditions: Pending position clearance.
Duties and Responsibilities
- *Manage the collection, compilation, validation, benchmarking, and dissemination of data from various sources, including University information management systems, national databases, and published sources.
- *Maintain a considerable knowledge of the UH Student data warehouse, and oversee assigned data categories for ongoing improvements.
- *Ensure data quality and integrity by diagnosing and resolving issues related to programming, coding structures, and input errors; implement preventive data validation, QA checks, and audit trails.
- *Use commonly available data analytical tools, such as Excel, Google Sheets, SPSS, or SAS, to transform and summarize data for analyses and official reporting.
- *Standardize data and reporting definitions to promote consistency across reports.
- *Collaborate with University offices and external agencies to improve data availability and quality; coordinate data submissions and validation cycles.
- *Protect data security and confidentiality; promote responsible data access and use; and comply with government regulations and university policies related to student data privacy.
- Develop and execute simple to moderately complex queries to extract data in relational databases.
- *Anticipate stakeholder information needs by monitoring and analyzing developments at the national, regional, and University levels within the context of higher education.
- *Develop and apply complex qualitative and quantitative research methodologies for system-wide program evaluation and planning.
- *Translate analytic results into concise, compelling deliverables (briefs, dashboards, and presentations) with actionable recommendations.
- *Advance data literacy by providing training, documentation, and consultations on metrics, methods, dashboards, and appropriate interpretation.
- *Lead compliance and external reporting in assigned areas (e.g., IPEDS), ensuring accurate and timely submissions.
- *Respond to ad hoc requests from both internal and external stakeholders.
- Serve on task forces, working groups, and committees as needed.
Minimum Qualifications
- Possession of a baccalaureate degree in in statistics, psychology, sociology, public policy, political science, educational research, data sciences, business, economics, quantitative methods, research methods, or tests and measurements or related field and 3 years of progressively responsible professional experience with responsibilities for administrative and program research analysis; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of statistical analysis methods and techniques, and the ability to apply these methods and techniques to a diverse range of data and administrative systems and processes using personal computers and software to create spreadsheets and graphics as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with compliance, academic planning and management, and institutional research and analysis.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer, apply word processing software, and utilize data analytical software/tools such as Excel, SPSS, SAS, R, or Python.
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
- Demonstrated ability to use personal computers and software to manipulate/prepare large datasets using advanced formulas/syntax/coding, generate pivot tables and crosstabulation; in particular, possesses advanced skills in Excel.
- Ability to do detailed and accurate work.
Desirable Qualifications
- Master's degree with coursework in statistics, data science, quantitative methods, research methods, assessment and evaluation, tests and measurements, or mathematics.
- Experience in higher education.
- Experience in higher education institutional research.
- Knowledge of data warehousing.
- Experience in developing public-facing analytical/reporting resources using business intelligence tools, such as Tableau and Power BI.
- Experience in project management.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (11/06/2026) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
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Inquiries:
Jenna Lam, 808-956-2880, systempo@hawaii.edu
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/