What are the responsibilities and job description for the Human Resources Specialist (0080876) (Extension of Closing Date) position at University of Hawaii?
Description
Title: Human Resources Specialist
Position Number: 0080876
Hiring Unit: Office of the VP for Community Colleges, Administrative Affairs
Location: Manoa
Date Posted: October 8, 2026
Closing Date: October 30, 2026 (Extension of Closing Date)
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: This position is excluded from collective bargaining; to begin approximately 12/2027, pending position clearance and availability of funds.
Duties and Responsibilities
(**Denotes Essential Functions)
- **Serves as a Human Resources Specialist for the University of Hawai'i Community Colleges (UHCC), providing human resources guidance and support to the Community College campuses.
- **Provides support in recruitment and selection, classification and compensation, benefits, employee and labor relations, performance management, training, personnel administration, and other human resources functions.
- **Advises campus human resources staff, administrators, supervisors, and employees regarding human resources policies, procedures, collective bargaining agreements, and applicable University, State, and Federal requirements. Refers complex or sensitive matters as appropriate.
- **Reviews and processes position, classification, recruitment, appointment, salary, leave, separation, and other personnel actions for accuracy, completeness, and compliance with applicable requirements.
- **Provides guidance to supervisors and screening committees regarding recruitment and selection procedures and applicable recruitment systems.
- **Utilizes PeopleSoft and other human resources systems to process and monitor personnel and payroll transactions and maintain accurate employee and position information.
- **Coordinates employee onboarding, benefits, employment documentation, changes in status, and separation, including required employment eligibility documentation.
- **Monitors performance evaluation processes for APT and Civil Service employees and provides guidance and training to supervisors regarding performance management requirements.
- **Assists with employee and labor relations matters, including complaints, grievances, investigations, information requests, and related research and documentation.
- **Assists with workers’ compensation, temporary disability, unemployment, leave administration, and other employee claims and benefits matters.
- **Develops, coordinates, and conducts training and provides technical assistance on human resources policies, procedures, systems and practices.
- **Prepares and analyzes human resources reports and provides support for reorganizations, organizational charts, vacancy reporting, training, and special projects.
- **Maintains confidential personnel records in accordance with applicable records retention requirements and maintains current knowledge of relevant policies, collective bargaining agreements, and employment laws.
- **Administers and maintains UHCC systemwide faculty minimum qualifications and related guidelines and provides guidance to campuses regarding faculty minimum qualifications, initial salary placement, and other faculty personnel requirements.
- **Coordinates UHCC faculty tenure and promotion processes, including timelines, communications, documentation, and guidance on applicable procedures and requirements.
- Performs other duties as assigned.
Minimum Qualifications
1. Possession of a baccalaureate degree in Human Resources Management, Personnel Administration, Business or Public Administration and 3 year(s) of progressively responsible professional experience with responsibilities for human resources management or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to exercise discretion and maintain confidentiality in handling sensitive personnel information and matters.
10. Ability to understand, interpret, and apply complex oral and written instructions, policies, procedures, and requirements.
11. Ability to analyze and interpret policies, rules, regulations, and collective bargaining provisions and apply sound judgment in their application.
12. Knowledge of a computerized human resources information systems.
13. Demonstrated ability to organize and prioritize multiple assignments, maintain attention to detail, and meet established deadlines.
14. Demonstrated proficiency in the to use of spreadsheet, word processing, and presentation software.
15. Ability to conduct training and presentations on human resources policies, procedures, systems, and practices.
Desirable Qualifications
1. Experience working with PeopleSoft.
2. Some knowledge of UH Community Colleges organization and processes.
3. Some knowledge of UH policies and procedures.
4. Demonstrated experience providing excellent customer service.
To Apply:
Click on the "Apply" button to complete an application and attach the following required documents:NOTE: Please create a new account if this is your first time applying for a position using NeoGov.
- Cover Letter indicating how you meet the minimum and desirable qualifications of the position;
- Resume;
- Name and contact information (telephone number and email address) of at least three (3) professional references; and
- Graduate and undergraduate academic transcript(s) showing name and institution, degree and coursework to date appropriate to the position. (Copies are acceptable, but original official transcripts will be required at the time of hire). Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
Late, incomplete or unreadable application materials will not be considered. Academic record/grade summaries will not be accepted. Diplomas and copies will NOT be accepted. Please REDACT references to social security numbers and birthdate on submitted documents.
Inquiries: Community College Human Resources Office: cchro@hawaii.eduEEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/