Fiscal Specialist (Procurement, 0079650)

Title:  Fiscal Specialist (Procurement)

Position Number:  0079650

Hiring Unit:  Administrative Services

Location:  Leeward Community College

Date Posted:  June 3, 2026

Closing Date:  June 18, 2026, 11:59 PM HST

Band:  A

Salary:  salary schedules and placement information

Additional Salary Information:  PBA, minimum $4,627/month

Full Time/Part Time:  Full-time

Month:  11-month

Temporary/Permanent:  Permanent

Other Conditions:  general funds, to begin approximately 08/2026, pending availability of funds and actual staffing requirements

Duties and Responsibilities 

(*essential functions)

1. *Under general supervision, responsible for the procurement functions for the college. Provides expertise and guidance across all purchasing areas.
2. *Responsible for reviewing all requisitions up to $15,000 to ensure fund availability and compliance with applicable laws, policies, procedures, rules and regulations.  Collaborates with college unit staff on procurement procedures and verifies the accuracy of supporting documentation, including Hawaii Compliance Express Certificate, Certificate of Insurance and other required procurement documentation.
3. *Responsible for approving purchases and fiscal transactions up to $15,000 for all fund types.   
4. *Responsible for the monthly review and audit of Procurement Card (PCDO) transactions to ensure appropriate use of funds. Provides specialized guidance to cardholders regarding transaction compliance, documentation standards, and adherence to submission timelines.
5. *Serves as the PCard Reconciler, providing critical oversight of the college’s credit card program.        Executes monthly reconciliations of bank statements against itemized receipts.  Validates account allocations, object codes and supporting documentation.  Resolves discrepancies with cardholders. 
6. *Prepares General Error Corrections to reallocate expenses and correct the account and object code discrepancies for PCard and Purchase Order entries.  Ensures the accuracy of the General Ledger by correcting miscoded transactions.     
7. *Prepares pre-encumbrances and internal billings for the college, ensuring all revenue and expenses are correctly allocated.  Verifies all supporting documentation to ensure compliance with college financial standards. 
8. *Serves as the Alternate PCard Coordinator and evaluates and recommends card applications and credit limit adjustments to the PCard Coordinator.
9. *Assists with the college’s Accounts Payable functions, coordinating with vendors, departmental staff, campus administrators and University personnel.  Resolves discrepancies to maintain positive vendor relationships and fiscal compliance.    
10. *Assists with the college’s Accounts Receivable operations, including management of delinquent accounts, preparation of adjusting entries, and implementation of procedures for uncollectible write-offs.  
11. *Assists with the fiscal management of the college’s revenue generating and self-sustaining activities, ensuring accurate reporting and adherence to institutional policies.  
12. *Assists in the oversight and maintenance of the RCUH and Kuali Financial System access for Leeward Community College
13. *Responsible for the accurate filing of all fiscal documents.
14. *Recommends changes in internal policies to ensure effectiveness & efficiency in operations.
15. Conducts training sessions for faculty and staff on campus on Procurement and PCard and whenever changes are made in policies and/or procedures.
16. Fields questions independently on routine procurement and fiscal matters, seeking guidance from the supervisor only on unusual, complex, or sensitive situations.
17. Works in conjunction with the Senior Fiscal Specialist to assist campus administrators, University officials, and outside vendors to resolve problem situations.
18. Hires, supervises and trains student employees as required. 
19. Other duties as assigned.

Minimum Qualifications 

1. Possession of a baccalaureate degree in business administration, public administration or related field and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in financial accounting or business management.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. 
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. 
7. Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
8. Demonstrated understanding and experience with financial systems.
9. Demonstrated ability to manage work priorities and projects.

Desirable Qualifications

1. Prior university experience in financial management.
2. Knowledge of State, University and Federal administrative policies and procedures.
3. Knowledge of Kuali Financial System (KFS).
4. Experience with Procurement.

Application Submission: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Documents include:

1. Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.). All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.
2. A brief one-page cover letter explaining how you meet the minimum and desirable qualifications.
3. Three letters of recommendation (optional) attesting to job performance and personal character.
4. Resume

Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.   

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:  
 Leeward Community College
 Human Resources Office
 808-455-0326

lcchr@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

Salary : $4,627