Contract and Grants Specialist (0081441T)

Title: Contract and Grants Specialist

Position Number: 0081441T

Hiring Unit: College of Education, Center on Disability Studies

Location: Manoa

Date Posted: July 15, 2026

Closing Date: July 30, 2026

Band: A / B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Temporary/Permanent: Temporary

Other Conditions:   Multi-level recruitment (see application instructions). Appointment to begin September 2026 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities

Pay Band A

• *Provides staff support by searching continually for external funding opportunities that relate to the mission of the organization, interests of the faculty, and needs of the community.
• *Assists with submitting proposals for all faculty using the UH electronic submission system.
• Provide project management, as requested, including budget management, working with subcontractors to ensure satisfactory compliance, providing technical assistance as necessary.
• *Assists with maintaining database on status of Center on Disability Studies (CDS) grants submitted, funded, ending, reporting requirements.
• Initiate, organize, and conduct meetings to review, plan, and prepare funding proposals for submission.
• Conduct review of grant applications for compliance with College of Education (COE) policies and Office of Research Services (ORS) requirements.
• Pursue and assist in negotiating potential contracts related to CDS work.
• *Assists with maintaining the National Information and Reporting System (NIRS) national data reporting system including monitoring the timeline for submission of data into the system and ensuring that all staff and faculty complete data entry by June 30 of each year.
• Provides assistance with preparing the final NIRS report, reviewing all data entry, identifying errors, duplications, and omissions by the due date of July 30 of each year.
• Provide training to CDS personnel in use of the NIRS system.
• Provide supervision for other administrative or student staff, as assigned.
• Copy edit documents.
• Provides support to faculty in preparing proposals, literature reviews, providing boilerplate information, prepare budgets ensuring compliance with submission guidelines pertaining to research designs, grant narrative, deadlines, and specific requirements of request for proposals (RFP).
• Performs other duties as assigned.

• *Search continually for external funding opportunities that relate to the mission of the organization, interests of the faculty, and needs of the community.
• *Submit proposals for all faculty using the UH electronic submission system.
• Provide project management, as requested, including budget management, working with subcontractors to ensure satisfactory compliance, providing technical assistance as necessary.
• *Maintain database on status of Center on Disability (CDS) grants submitted, funded, ending, reporting requirements.
• Initiate, organize, and conduct meetings to review, plan, and prepare funding proposals for submission.
• Conduct review of grant applications for compliance with College of Education (COE) policies and Office of Research Services (ORS) requirements.
• Pursue and assist in negotiating potential contracts related to Center on Disability Studies (CDS) work.
• *Oversee and maintain the National Information and Reporting System (NIRS) national data reporting system including monitoring the timeline for submission of data into the system and ensuring that all staff and faculty complete data entry by June 30 of each year.
• Prepare the final NIRS report, reviewing all data entry, identifying errors, duplications, and omissions by the due date of July 30 of each year.
• Provide training to CDS personnel in use of the NIRS system.
• Provide supervision for other administrative or student staff, as assigned.
• Consult faculty in preparing proposals, literature reviews, providing boilerplate information, prepare budgets ensuring compliance with submission guidelines pertaining to research designs, grant narrative, deadlines, and specific requirements of the Request for Proposal (RFP).
• Performs other duties as assigned.

* Denotes Essential Function

Minimum Qualifications

Pay Band A

1. Possession of a baccalaureate degree in education, business, communication, psychology or related field and 2 year(s) of progressively responsible professional experience with responsibilities for extramural grant proposals and reporting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of extramural grant proposals and reporting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with extramural grant proposals and reporting.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of extramural grant proposals and reporting.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Experience with electronic grant submissions.
9. Experience with electronic reporting systems (i.e. NIRS Data Reporting System).
10. Strong organizational skills.

1. Possession of a baccalaureate degree in education, business, communication, psychology or other related field and 3 year(s) of progressively responsible professional experience with responsibilities for extramural grant proposals and reporting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 
2. Considerable working knowledge of principles, practices and techniques in the area of extramural grant proposals and reporting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with extramural grant proposals and reporting.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Experience with electronic grant submissions.
10. Experience working with electronic reporting systems (i.e. NIRS Data Reporting System).
11. Strong organizational skills.

Desirable Qualifications

Pay Band B

1. Familiarity with myGrant system (Pre-Awards).
2. Familiarity with rules and regulations for state and federal agencies.
3. Familiarity with GrantSolutions.
4. Experience working with Foundations.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating your interest in the position either at the Band A or Band B level and how you meet the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Meghan Miller, miller95@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/