(CASUAL) Program Support Specialist

Description

*** Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title:                                          (CASUAL) Program Support Specialist
Hiring Unit:                                Student Affairs/Student Care & Conduct
Position:                                     *** Casual Hire ***
Location:                                    UH Hilo
Date Posted:                              July 31, 2026
Closing Date:                             August 7, 2026
Salary:                                        $26.69/hour
Full time/Part time:                    Full-time, no more than 40 hours/week
Temporary/Permanent:             Temporary

Other Conditions: Casual Hire temporary appointment is expected to begin August 2026 or soon thereafter. Not to exceed 89 days for full-time employees.

Duties: Under the Director of Student Care & Conduct, provide administrative and operational support for the Basic Needs Program.

1. Maintain accurate electronic and physical filing systems, administrative calendars, program forms, files, and standard reports using tracking tools.
2. Collect, verify, and enter program data, spreadsheets, and tracking systems. Maintain operational checklists, logs, and resource materials for program activities.
3. Assist and process student hiring, employee/onboarding forms, timesheet submission tracking, work schedules, and related documentation.
4. Assist and serve on campus or system-wide committees, including tabling, material preparation, event setup, and distribution of program materials.
5. Monitor supplies and inventory for Basic Needs initiatives as assigned by the Director.
6. Track account balances and support routine budgeting activities by compiling reports, spreadsheets, and statistical summaries. Prepare purchasing, reimbursement, and related fiscal forms for review and approval.
7. Manage motor-pool documentation, scheduling, and safety compliance requirements for approved student drivers. Schedule student shuttle requests using approval transportation resources and logs.
8. Other duties as assigned.

Minimum Qualifications:

1. Bachelor's degree in Business Administration, Public Administration, Education, Social Sciences, Human Services, Communications, or a related field; or an equivalent combination of education and/or professional work experience, which provides required education, knowledge, skills, and abilities as indicated.
2. One (1) year of experience in administrative support, office operations, customer service, or program support work.
3. Ability to follow detailed instructions and established procedures.
4. Ability to maintain accurate records and perform routine data entry and reporting tasks.
5. Ability to organize work and manage multiple assigned tasks.
6. Effective written and oral communication skills.
7. Basic proficiency in Microsoft Office, Google Workspace, Spreadsheets, and database systems.
   

Desirable Qualifications:

1. Experience in higher education, nonprofit, or public service settings.
2. Experience with budgeting, purchasing, or financial recordkeeping.
3. Experience collecting data, maintaining databases, and preparing reports.
4. Experience supporting student employment processes or office operations.
5. Familiarity with University of Hawai'i systems, policies, and procedures.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:

1. Cover letter explaining how qualifications are met
2. A current Resume
3. Names and contact information (telephone number and email addresses) of at least three professional references
4. Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos. Please redact references to Social Security number and birth date on transcript copies. Copy of diplomas will NOT be accepted. Documents issued from an institution outside the United States of America require course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. All requested documents/information become the property of the University. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Jenna Waipa, waipajk@hawaii.edu

Please refer to the (CASUAL) Program Support Specialist Casual Hire when making inquiries.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

Equal Opportunity Employer / Veterans / Disabled

Salary : $27