What are the responsibilities and job description for the (Casual Hire) Assistant Registrar position at University of Hawaii?
Description
**** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title: (Casual Hire) Assistant Registrar
Position Number: ***** Casual Hire
Hiring Unit: Hawaii Community College
Location: Hilo, HI
Date Posted: July 29, 2026
Closing Date: August 5, 2026
Salary: $26.69/hour
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary
Duties & Responsibilities:
- Process and review admissions applications and supporting documents, including transcripts, residency information, and other required materials.
- Respond to applicant and student questions regarding admissions requirements, application status, registration, student records, and related Admissions and Records procedures.
- Carry out Admissions and Records office functions in accordance with University of Hawaii System, State of Hawaii, and federal policies, procedures, rules, and regulations related to admissions, registration, Veterans Affairs education benefits, international student requirements, and student educational records.
- Prepare, update, and disseminate communications regarding admissions requirements and deadlines, registration, student educational records, Veterans Affairs education benefits, and other Admissions and Records functions.
- Participate in end-of-term processing and the creation, maintenance, review, and verification of student educational records.
- Review and update admissions, registration, and student records information in the college catalog, college website, forms, and other media to promote accuracy and consistency.
- Review and update the student degree audit system to accurately reflect approved program changes, course substitutions, waivers, and degree requirements.
- Collaborate with the student degree audit system builder and the Counseling, Advising, and Student Support Center to monitor registration error reports and research and resolve registration issues.
- Protect the confidentiality and security of applicant and student information in accordance with applicable laws, regulations, and University policies.
- Work outside normally scheduled hours, including evenings and weekends, as needed.
- Perform other related duties as assigned.
Minimum Qualifications:
- Possession of a baccalaureate degree in Business Administration, Education, Counseling,SocialSciences,Humanities,LiberalStudies,orarelatedfieldorequivalent education/training or experience.
- Equivalent combinations of education, training, and experience may be considered, provided they demonstrate the knowledge, skills, and abilities required to perform the duties of the position.
Application Submission: Click on the "Apply" button to complete an application and attach the following required documents.
1. A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant.
2.Statement outlining how you meet minimum (and desirable, if applicable) qualification.
3.Names and contact information of three (3) references familiar with your job performance.
4.Resume.Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.
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Inquiries: 808-934-2525
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Salary : $27