Auxiliary & Facilities Services Officer (0077632T)

Title: Auxiliary & Facilities Services Officer

Position Number: 0077632T

Hiring Unit: Library Services, Office of the Associate University Librarian for Planning and Administration

Location: University of Hawaii at Manoa, Hamilton Library

Date Posted: 07/31/2026

Closing Date: 08/15/2026

Pay Band: A (PBA)

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities 

• Entry level physical plant management position.
• *Assists the building manager of Hamilton Library and occasionally others, with a variety of one-time and routine tasks related to maintaining the Hamilton building. May supervise student assistants in performing these tasks.
• Conducts inventories and surveys of library physical equipment and property, maintains room inventories, organizes storage areas and sorts shelving parts. 
• Moves or supervises the moves of library furniture and equipment.  Maintains library equipment.  Supervises shelving contract work as necessary  
• *Regularly surveys building conditions and notes items and/or conditions that require repair, replacement, or professional attention.  Prepares and tracks building repair work orders sent to Facilities Management.
• Carries out special projects involving planning and implementation of moves of staff, equipment, and/or library materials.  Provides coordination for the disposal of surplus, obsolete, or broken equipment and furniture.
• Performs and/or supervises regularly scheduled graffiti removal from library furniture, monitors for mold and insect infestations, and monitors air-conditioning ducts for dust accumulation.
• Coordinates assistance with Preservation staff to move material related to the recovery and restoration of library collections.  May occasionally assist in treating damaged library materials as required.
• *Helps in the supervision of contract security guards.  May be required to open and/or close the building.
• *Performs building air-conditioning and ceiling leak inspections at scheduled times (holidays, weekends) when the building is closed.  Communicates the results of these inspections to Library Administration personnel and other appropriate individuals.
• Other duties as assigned.

* Denotes Essential Functions

• Possession of a baccalaureate degree in Social Science or related field and 0 year(s) of progressively responsible professional experience with responsibilities for building or preservation management work; or equivalent education/training or experience.

• Functional knowledge of principles, practices and techniques in building maintenance and preservation management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with building safety.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the operation of a public building.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Supplemental Minimum Qualifications  

• Experience in preparation of inventories and reports.    
• Ability to plan, coordinate and implement special projects related to moving staff and equipment.    
• Ability to supervise and coordinate the work of clerical and/or student assistants in the conduct of routine building tasks.    
• Physical ability to stand, bend, squat or kneel, reach shelves above eye level, and lift and carry 50 pounds.    
• Able to work in conditions that contain dust, mold and/or dampness.    
• Ability to work nights, weekends and/or holidays, as necessary.

Desirable Qualifications 

• One year of previous experience working with building maintenance.    
• Previous supervisory experience.

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/