Admissions Specialist - READVERTISEMENT (0097605T)

Description

Title: Admissions Specialist

Position Number: 0097605T

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, ASSOC DEAN FOR ACAD AFFAIRS

Location: UH at Manoa

Date Posted: August 25, 2026

Closing Date: September 9, 2026 (11:59 pm HST)

Band: B

Salary : salary schedules and placement information

Additional Salary Information:  PBB, minimum $5,434/month

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Funding: Revolving Funds, NTE 06/30/2026

Other Conditions: Start of employment to begin approximately September 2026, subject to position clearance, annually renewable depending on performance and funding availability.

Duties and Responsibilities 

• *Collaborates and/or supports Admissions efforts with JABSOM Office of Admissions personnel.

• *Oversees the resolution of admissions inquiries and provides general premedical guidance to prospective students, applicants, community organizations, and the general public to support JABSOM's recruitment and enrollment efforts.

• Advises regarding the development and implementation of MD Program application processes.

• *Navigates the American Medical College Application Service application along with the application management system to assist with Office of Admissions projects and tasks.

• *Oversees JABSOM application screening procedures and serves as the initial evaluator of applications.

• *Serves as the primary point of contact for Admissions information; fulfills and resolves data and information requests from JABSOM related groups, community organizations, and the general public on Admissions initiatives.

• *Responsible for the compilation, analysis and preparation of statistical data related to admissions efforts for the purposes of report generation and/or research and innovation.

• *Conducts literature reviews and develops admissions scholarly projects and reports at the direction of the Director of Admissions.

• *Responsible for JABSOM Office of Admissions accreditation interim and final reports at the direction of the Director of Admissions.

• Coordinates and supports the JABSOM Student Outreach Committee meetings. Assists with meeting agenda, minutes, and post-meeting follow-up.

• Responsible for coordinating aspects of MD Program outreach including securing venues and speakers, creating and managing event budgets and participating in presentations and activities (both on and off campus) - including college and career fairs, and school presentations.

• Processes and resolves fiscal paperwork related to Office of Admissions travel and purchasing.

• Collaborates in the planning, designing, and revising of web-based information for faculty and prospective students.

• Supports the annual JABSOM White Coat Ceremony and JABSOM Convocation Ceremony.

• Other duties as assigned.

*Denotes Essential Job Functions

Minimum Qualifications 

• Possession of a baccalaureate degree in education, business administration, communication or related field and 3 year(s) of progressively responsible professional experience with responsibilities for admissions and/or related administrative work in a higher education; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the area of admissions, student outreach, and/or instructional/student support and/or development as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with college and/or medical school admissions, student outreach and/or instructional/student support.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer, apply word processing software, and Microsoft Office Suite and Google Workspace.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Demonstrated ability to manage fiscal operations and simple budgets.

• Demonstrated ability to manage data sets using Microsoft Excel and Google Sheets.

Desirable Qualifications 

• Understanding of the philosophical basis of student affairs.

• Demonstrated appreciation of the nuances related to educational program delivery particular to our communities.

• Ability to conduct computer based surveys.

• Demonstrated knowledge of basic statistics and study design.

• Demonstrated understanding and knowledge of the use of current social media platforms.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit all of the following: 

• Cover letter indicating how you satisfy the minimum and desirable qualifications
• Current resume
• Official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly form the degree granting institution required upon hire)
• Three (3) professional references with contact information that includes email addresses

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Ivy Nip-Asano, MD; inip@hawaii.edu, (808) 692-0931.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Salary : $5,434