Senior Development Associate, UHM Athletics

About the University of Hawai’i Foundation:

The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

Position Summary:

The Senior Development Associate is a key member of the University of Hawai‘i Foundation (UH Foundation) Development team, primarily focused on identifying, engaging, soliciting and stewarding prospective donors for leadership annual gifts and major gifts that support the University of Hawai‘i at Mānoa Athletics Department. The Senior Development Associate will close gifts and steward donors so that positive and mutually beneficial relationships continue.

Reports to:

Director of Development, UH Mānoa

Unit Focus:

• UH Mānoa Athletics

Duties & Responsibilities:

Development and Fundraising (60%)

Development Support (40%)

• Development and Fundraising Responsibilities:
  • Build and actively manage a portfolio of 35-40 leadership annual and major gift prospects.
  • Identify, cultivate and solicit prospective donors with a focus on major gifts of $25,000 and above. The Senior Development Associate is expected to make appointments for personal visits with prospects that ultimately lead to gift solicitations.
  • Work collaboratively with colleagues throughout development and across UH to identify new prospects and strategically cultivate alumni, parents and friends.
  • Meet annual and campaign goals, as set by UH Foundation in coordination with UH. These include goals related to the number of visits, number of solicitations, and gifts raised.
  • Participate actively and consistently in the UH Foundation Prospect Management Process: file timely (monthly) prospect clearance requests for cultivation and solicitation; provide monthly schedules of prospect appointment; file timely (monthly) contact reports on prospects; communicate with all team members on each assigned prospect; develop written strategies and adhere to scheduled strategy for the cultivation and closing of gifts within fundraising focus.
  • Develop a clear understanding of unit focus, its strengths and philanthropic opportunities; development cooperative working relationships with development officers, faculty, staff, administrators, UH leadership and UHF leadership.
  • Work as a positive and productive member of the UH Foundation Development Team for the benefit of UH.
  • Work closely with constituents to ensure effective coordination of effort with their programs and activities in creating and implementing gift prospect strategies.

• Development Support Responsibilities:
  • Organize and facilitate meetings, schedule and coordinate dates, times, venues, attendance, agenda, and facilities, compile briefings or takes notes when necessary and provide administrative support and follow-up on matters arising from internal, external and donor meetings and gifts.
  • Prepare for meetings and other activities, then document and organize the follow-up requirements at the end of these activities.
  • Research, draft, and edit written communications that may include briefing materials for meetings and events, proposals, reports, and correspondence.
  • Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other material.
  • Perform other duties in support of UHF’s mission as assigned.

• Additional Position Specific Development and Fundraising Responsibilities:
  • Coordinate, facilitate and execute donor stewardship efforts, including donor engagement and stewardship experiences.
  • Coordinate, facilitate and execute annual giving initiatives, such as Giving Week and Giving Day.

Job Qualifications:

• Bachelor’s degree required.
• A minimum of one year of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
• Experience and demonstrated success in developing major gift strategies, soliciting and closing gifts and developing recommendations for stimulating interest in the organization’s program is preferred.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling sensitive and confidential information. 
• Must possess a valid driver’s license or have a reliable and acceptable alternative means of transportation to perform the duties of the position. A background check, including a driving record review where applicable, is required upon offer of employment.

Essential Functions:

• Ability to travel interisland and nationally as requested.
• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.

Benefits:

UHF voluntarily pays 100% of the following –

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
• Term life insurance
• AD&D insurance
• Short term disability insurance
• Long term disability insurance
• Tuition reimbursement after 1 year of employment
• Employee assistance program
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost –

• Health, Prescription, Dental, and Vision Insurance
• Free parking after 5 years of service

Other benefits available for employees to purchase –

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Insurance coverage for spouse and/or children
• Critical care insurance
• Legal insurance
• Pet insurance