What are the responsibilities and job description for the Budget and Fiscal Manager position at University of Georgia?

Posting Details

Posting Number	S15921P
Working Title	Budget and Fiscal Manager
Department	Grad Sch-Business Office
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	Established in 1910, the University of Georgia Graduate School serves as the central administrative and academic unit for graduate education at the University of Georgia, overseeing more than 200 master's, doctoral and specialist degree programs across the institution. In addition to providing administrative support for graduate admissions and degree completion, the Graduate School promotes initiatives related to student success and professional development and recognizes the contributions of graduate students to the research, teaching, and service missions of the university.
College/Unit/Department website	grad.uga.edu
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00am-5:00pm
Advertised Salary	Commensurate with Experience
Posting Date	10/16/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	12/01/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Grants Professional III
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent and 5 years of professional experience
Preferred Qualifications	* 5-7 years of direct post-award grant management experience within a higher education setting. * 5-7 years of financial, human resources, and payroll experience, preferably in a higher education setting. * Familiarity with graduate education and graduate student funding in a higher education setting.
Position Summary	The Budget and Fiscal Manager is a vital member of the Graduate School Business Office team. The position manages a variety of fiscal, sponsored projects, and administrative operations. The position will provide full oversight and management of restricted accounts. This will encompass all aspects of post-award grants management. Additionally, this position will perform financial duties such as managing departmental accounts, approving/reviewing financial transactions, procurement, administering funds for graduate student awards, and other fiscal activities. Lastly, the position will provide support for the tuition waiver process and compliance reports.
Knowledge, Skills, Abilities and/or Competencies	Considerable knowledge of the principles, concepts, and procedures of business administration, and skill in applying accounting and financial management principles. Knowledge of university, state, and federal policies concerning sponsored project administration and budgeting. Thorough knowledge of UGA Systems (Banner, Grants Portal, UGA Financials, OneUSG Connect, UGAMart, UGAJobs, Grad Status, OIR Reports, TouchNet, UGAF@Work, Scholarship Universe), and other business information systems and software. Ability to work independently as well as in a team environment. Ability to establish and maintain effective working relationships with faculty and staff. Strong organizational and time management skills with the ability to prioritize. Ability to communicate effectively with various levels of personnel. Exceptional interpersonal skills and attention to detail.
Physical Demands	Sitting for long periods of time, computer work. Work in a standard office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Post-Award Grants Management

Serve as a resource for principal investigators and the department on all aspects of post-award sponsored projects management.
Serve as the Liaison between the Graduate School and Sponsored Projects Administration to ensure financial compliance on grant/contract chart strings.
Monitor expenditures and project spending on sponsored projects accounts. Ensure grant spending follows UGA and funding agency guidelines. Provide recommendations for corrective actions and assist in resolving post-award accounting issues.
Provide updates to principal investigators regarding the status of available funds and assist the principal investigators with accessing and utilizing the funds efficiently and within the sponsor, state, and federal guidelines.
Collaborate with principal investigators to ensure that budgets are set up correctly to align with award budgets.
Oversee compliance with terms and conditions, including personnel effort, sub-awards, and other activities.
Submit and monitor modifications to request budget changes, principal investigator changes, sub-award payments, etc.
Work with principal investigators and Directors on annual reports to sponsors, including compiling budget information and preparation of personnel effort reports.
Coordinate hiring and payroll for employees paid on sponsored projects. Manage position and funding for sponsor-funded personnel, including but not limited to, position funding changes, ad hoc salary changes, EDRs, and termination requests.
Assist with account closeouts.

Percentage of time

Duties/Responsibilities

Financial Management

Serve as the business office representative for assigned Directors. Assist with financial-related questions. Provide guidance on Graduate School and university policies and procedures.
Maintain departmental accounts, perform reconciliations, process financial transactions, and prepare monthly budget reports.
Review and approve/deny travel authorizations, expense reports, budget journals, payment requests, and purchase orders. Advise employees on UGA policies and procedures for financial transactions.
Distribute, manage, and track funds for assigned graduate student awards. Collaborate with departments to ensure funds are administered in accordance with the award purpose.

Percentage of time

Duties/Responsibilities

Administrative and Operational Support

Provide support for tuition waivers and compliance reports. Assist with processing waivers and performing audits to ensure compliance with tuition waiver requirements. Assist with technical tasks for the tuition waiver system and compliance reports. Assist with approving user access requests, managing the subscription for compliance reports, and coordinating with Grad IT and OIR to resolve technical issues.
Participate in workgroups to develop or implement process improvements for the business office.
Attend meetings and represent the Business Office on committees as needed.
Advise students, faculty, and staff on Graduate School policies and procedures.
Assist with managing the departmental email account, answering phone calls, compiling data for reports, special projects, and other administrative tasks.
Stay abreast of policy and procedure changes by utilizing staff development opportunities through training courses and campus-wide informational sessions.

Percentage of time

Duties/Responsibilities	Other duties as assigned by the Chief Business Officer or Associate Director.
Percentage of time	5

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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