What are the responsibilities and job description for the Administrative Manager position at University of Georgia?

Posting Details

Posting Number	S15626P
Working Title	Administrative Manager
Department	PSO-VP Public Serv & Outreach
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The University of Georgia, a land-grant and sea-grant institution, is an international leader in outreach programming and statewide engagement. As part of UGA's outreach mission, the division of Public Service and Outreach (PSO) works to help create jobs and prosperity, develop the state's leaders, and solve critical statewide challenges.
College/Unit/Department website	https://outreach.uga.edu/
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F
Advertised Salary	Commensurate with Experience
Posting Date	08/19/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	10/15/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Business Services Pro II
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications	Knowledge of University of Georgia policies and procedures related to fiscal administration, procurement, budgeting, human resources, and general administration. Experience using University financial and human resources systems.
Position Summary	The Administrative Manager manages the fiscal, business, human resources, facilities, and administrative operations of the Office of the Vice President for Public Service and Outreach (OVPPSO). Reporting to the Senior Director of Fiscal Affairs, this position is responsible for coordinating day-to-day business operations, ensuring compliance with University policies and procedures, and serving as a primary administrative resource for OVPPSO employees. The position also provides support to the Senior Director of Fiscal Affairs by assisting with assigned division-wide reporting, information requests, recurring deadlines, strategic initiatives, special projects, and administrative process improvements across Public Service and Outreach.
Knowledge, Skills, Abilities and/or Competencies	Strong organizational, problem-solving, and customer service skills. Excellent written, verbal, and interpersonal communication. Proficient in Microsoft Excel, Microsoft Office, and University business systems. Skilled in creating reports, spreadsheets, dashboards, and tracking tools. Able to manage multiple priorities, projects, and deadlines with accuracy. Knowledge of University policies, procedures, and business practices. Exercises sound judgment and maintains confidentiality. Works effectively both independently and collaboratively with University partners.
Physical Demands	Standard working conditions for an office environment.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Fiscal & Business Operations
Manages fiscal and business activities for OVPPSO.

Coordinate purchasing, travel, payroll, budget revisions, and other fiscal transactions in accordance with University and PSO policies and procedures.
Monitor, reconcile, and analyze financial accounts; research and resolve discrepancies.
Serve as the OVPPSO Procurement Card (P-Card) holder.
Develop and maintain spreadsheets, databases, reports, and tracking tools.
Serve as a resource for OVPPSO employees on fiscal, purchasing, travel, and administrative procedures.
Develop and maintain standard operating procedures, process documentation, and administrative guidance.
Recommend and implement process improvements to enhance efficiency, consistency, and compliance.
Serve as the designated backup to the Senior Director of Fiscal Affairs for assigned fiscal and human resources transactions.
Perform other related duties in support of OVPPSO business operations.

Percentage of time

Duties/Responsibilities

Administrative Operations, Strategic Initiatives & Special Projects

Assists the Senior Director of Fiscal Affairs with assigned division-wide reporting, information requests, administrative activities, strategic initiatives, and special projects.

Prepare reports, tracking tools, summaries, and other materials to support division-wide administrative and operational activities.
Coordinate division-wide information requests, including collecting, compiling, and organizing responses; track reporting requirements and deadlines and provide status updates.
Assist with division-wide strategic initiatives, administrative improvements, and special projects.
Participate in assigned University and PSO committees, task forces, and working groups.
Perform other related duties and special projects.

Percentage of time

Duties/Responsibilities

Human Resources Administration

Coordinates human resources processes for OVPPSO. Duties include but are not limited to:

Coordinate position management, recruitment, hiring, onboarding, separations, and related human resources activities.
Prepare and process employment actions and other human resources transactions.
Maintain confidential personnel records and human resources tracking tools.
Track compliance requirements, mandatory training, and onboarding activities.
Serve as a resource for OVPPSO employees on human resources procedures and requirements.

Percentage of time

Duties/Responsibilities

Facilities Management
Serves as Facilities Coordinator for Treanor House and Cobb House. Duties include but are not limited to:

Submit and track Facilities Management Division (FMD) work orders and maintenance requests.
Coordinate with FMD and approved vendors on maintenance, repairs, renovations, and facility improvements.
Monitor custodial services and address facility-related concerns.
Coordinate office moves, workspace planning, furniture and equipment installations, building access, and key assignments.
Monitor building and grounds conditions and recommend improvements to support safe, functional, and efficient work environments.
Serve as a Building Safety and Security Representative.

Percentage of time

Duties/Responsibilities

Professional Development
Maintains the knowledge and skills needed to perform the position effectively.

Complete training and professional development activities related to assigned responsibilities.
Maintain proficiency in University business systems, Microsoft Office applications, reporting tools, and other relevant technology.
Stay current on University policies, procedures, regulations, and administrative best practices.
Apply new knowledge and skills to improve business operations, administrative processes, and efficiency.

Percentage of time

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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