IT Procurement & Contracts Specialist

Job Summary

The IT Procurement & Contracts Specialist is the central point of contact for all Information Technology (IT) related purchasing and contract activities for the Leeds School of Business and is housed in the Learning and Teaching Solutions (LTS) technology office.

This Position Is Responsible For IT Purchasing And Contract Work That Is Distributed Across Multiple Functional Areas Throughout Leeds (e.g., Salesforce Team Lead, Server Team, LTS Leadership, Unit Administrators). The Specialist Will Manage And Monitor The Full Lifecycle Of IT-related Transactions And Contracts For Leeds, Including:

• Software and SaaS tools (e.g., platform licenses, ecosystem apps)
• Database and data subscriptions for research (e.g. ~30 research databases)
• Instructional and classroom technologies (e‑learning tools, exam proctoring solutions, Audio Video (AV)-related purchases)
• Hardware (laptops, desktops, peripherals) and related support services
• Infrastructure, cloud, and other IT services
  
  

The role will process and review an estimated 730–1,000 IT-related transactions each year across CU Marketplace, Office of Information Technology (OIT) billing, Pcard, Concur, and Business Expense Reimbursement, and maintains central awareness of renewal dates, contract terms, vendor performance, and policy compliance.

This position works in close partnership with Leeds Accounting & Procurement (A/P), the Accounting and Procurement Manager, the Procurement Service Center (PSC), OIT, faculty, and staff to ensure that IT purchasing is timely, compliant, cost‑effective, and aligned with school and campus priorities.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

At Leeds, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!

What Your Key Responsibilities Will Be

Centralized IT Purchasing & Transaction Processing

• Serve as the primary LTS contact for all IT-related purchasing requests from Leeds units (faculty, staff, centers, programs).
• Create and process CU Marketplace requisitions Purchase Orders/Standing Purchase Orders (POs/SPOs) for IT goods and services, ensuring:
• Accurate speedtypes and account codes
• Appropriate approval routing
• Correct receiving and invoice matching
• Coordinate with OIT for IT purchases that are routed through OIT billing to ensure alignments with campus standards and Leeds needs.
• Review IT-related Purchasing Card (Pcard), Concur, and Business Expense Reimbursement activity (when IT purchases occur in those channels) for allowability, appropriate documentation, policy compliance, and correct coding.
• Resolve routine purchasing issues with vendors and central offices (e.g., invoice discrepancies, missing documentation, tax corrections, returned items).
  

IT Contract & Vendor Management

• Maintain a centralized inventory of all Leeds IT contracts (software, SaaS, services, cloud, databases, proctoring tools, etc.), including:
• Renewal dates and notice periods
• License counts, user types, and units served
• Contract amounts and funding sources
• Coordinate new contracts, renewals, amendments, and terminations with PSC, Campus Controller’s Office, OIT, and legal as needed.
• Support vendor selection and renewal decision‑making by gathering usage, pricing, and performance information from partners and vendors.
• Assist with school‑level vendor consolidation and volume-based purchasing strategies in major IT categories (e.g., database licensing, software suites, laptop buys, IT services) to reduce duplication and improve pricing.
• Ensure that IT contracts meet university and campus standards for data security, privacy, and accessibility, raising to LTS and central IT as appropriate.
  

Faculty Subscriptions, Research Databases, and Pcard Replacement Workflows

• Administer centralized purchasing and renewals for faculty and doctoral research databases and data subscriptions (approximately 30 resources), including coordinating with faculty, vendor representatives, and library/IT partners where relevant.
• Serve as the operational hub for purchasing faculty IT subscriptions that can no longer be placed on individual Pcards due to the Pcard Issuance and Allocation Plan.
• Work with LTS and Leeds A/P to design and maintain request workflows (e.g., Qualtrics or ServiceNow forms) through which faculty and staff submit IT purchasing requests; ensure the workflows are easy to use, transparent, and policy‑compliant.
• Track, monitor, and reconcile recurring IT subscription commitments to ensure continuity of access and to avoid unnecessary renewals.
  
  

Compliance, Analysis, and Process Improvement

• Apply university, campus, and Leeds procurement and fiscal policies to all IT purchases, including:
• Appropriate use of funds and spending thresholds
• Export control and data security considerations where applicable
• Contract and signature authority rules
• Facilitate accessibility and security reviews through central IT
• Support Pcard governance by contributing IT-specific insight to quarterly audits and annual fiscal reviews; help address findings related to IT purchases.
• Develop and maintain reports and dashboards highlighting IT spending by category, vendor, unit, and purchasing channel (Marketplace, OIT, Pcard, Concur).
• Identify issues such as after‑the‑fact purchases, inconsistent coding, and duplicate vendors, and recommend process or policy adjustments.
• Collaborate with Leeds A/P, LTS leadership, and the Senior Director of Budget and Finance on continuous improvement of IT purchasing processes and documentation.
  

Customer Service, Training, and Coordination

• Respond to IT purchasing questions from faculty and staff via email, ServiceNow, and scheduled meetings, providing clear guidance on process, timelines, and required documentation.
• Develop concise guides, checklists, FAQs, and training materials that explain IT purchasing workflows, Pcard limitations, central purchasing options, and expectations for lead time.
• Provide individual and group training sessions for faculty and staff on IT purchasing processes, often in collaboration with Leeds A/P and LTS colleagues.
• Maintain strong, professional working relationships with faculty, staff, vendors, and central offices, emphasizing service, accuracy, and clear communication.
  
  

What You Should Know

• This position offers a hybrid schedule with a minimum of 2-3 days on campus.
• Occasional evening or weekend work may be required for fiscal year‑end activities or time‑sensitive contract renewals.
  
  

What We Can Offer

• The annual hiring range for this position is $62,400-$69,000. Relocation is available for eligible candidates.
  
  

Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

• Bachelor’s degree from an accredited institution.
• Three years of experience in procurement and contract administration supporting technology purchasing and IT vendor agreements, including contract review, renewals, and compliance.
• A combination of education and relevant experience may substitute on a year‑for‑year basis.
  
  

What You Will Need

• Strong attention to detail and accuracy in reviewing contracts, invoices, and financial transactions.
• Ability to interpret and apply policies, exercise professional judgment, and know when to raise questions or issues.
• Strong organizational and time‑management skills; ability to manage multiple requests, timelines, and interruptions in a high‑volume environment.
• Excellent written and verbal communication skills.
• Proven ability to translate complex or technical requirements into clear, practical guidance.
• Strong interpersonal and customer service skills.
• Ability to build effective working relationships with faculty, staff, vendors, and central partners.
• Ability to work both independently and as part of a collaborative team.
• Promotes creating an inclusive environment to reflect our values and vision at Leeds.
• Confident to work with a dotted line supervisory relationship.
  
  

What We Would Like You To Have

• Three or more years of experience in purchasing, accounts payable, or contract management, with responsibility for Pcard and purchase-order processing.
• Experience in a higher‑education environment, preferably supporting multiple academic units or a shared services/finance center.
• Experience with one or more of the following systems (or equivalents): Marketplace, Concur Travel & Expense, Cognos/m‑Fin, ServiceNow or similar ticketing tools.
• Familiarity with technology procurement, including software licensing models, SaaS/cloud service agreements, and IT security/data‑protection considerations.
• Demonstrated experience explaining procurement or fiscal policies and training others on processes.
  
  

Special Instructions

To Apply, Please Submit The Following Materials:

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  
  

We may request references at a later time.

Please apply by May 10, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.